Category Archives: Meeting Minutes

Board of Directors Meeting – Agenda

Custer Rod and Gun Club
Board of Directors Meeting Agenda
May 16, 2017 7:00 PM
Rifle/Pistol Range Clubhouse

1) Call to order and roll call of officers:
Present:
Absent:

2) Reading of Previous Meeting Minutes:

3) Reading of Current Financial Report:

4) President Report:
– Gate Lock
– Work Days
– other

5) Reports of Boards and Standing/Special Committees:
– Rifle/Pistol range
– Action Pistol
– Cowboy Action
– Trap/Skeet
– Rifle Instructor Certification

6) Old Business:
– Spotted Eagle remodel project

7) New Business:
– John Reed requested to shorten the stock on one of the youth shotguns so we have something smaller children can use.

– EDC. LLC requests to hold a concealed carry class on June 10th.

– Wed. night trap/skeet shooting

8) Nomination and Election of Officers and Board of Directors:
– Volunteer Incentive Raffle nominations

9) Good and Welfare:

10) Adjourn:

Board Meeting Minutes – April 18, 2017

Custer Rod and Gun Club
Board of Directors Meeting Mintues
April 18, 2017
Rifle/Pistol Range Clubhouse

1) Call to order and roll call of officers: 7:09 PM
Present: Jesse Smith, Cheri Reed, Shane Adams, JD Arneson, Daniel DeLong, Randy Hart, Jim Keith, Marty Scheid, Chris Schlepp
Absent: Randy Anderson, Jerry Austill, Todd Burch

2) Reading of Previous Meeting Minutes:
Jesse Smith motioned, “We accept the minutes from the March meeting, as posted on the website.” The motion was seconded and passed.

3) Reading of Current Financial Report:
Cheri Reed reported the club has $38,310.38 in the bank but haven’t paid the NRA insurance yet, which is between $2,800-$3,500.
Jim Keith motioned, “We accept the Treasurer’s report as read.” The motion was seconded and passed.

4) President Report:
N/A

5) Reports of Boards and Standing/Special Committees:
– Rifle/Pistol Range: Jesse Smith reported that Doedens spend approximately 7 hours raising the berms on the pistol bays. Jesse reported that he made sure they had the address to send the bill to, but the front end loader operator indicated that he thought they might just donate the work. Cheri Reed reported that we haven’t received a bill.

– Shotgun Range: Chris Schlepp reported he has been opening the shotgun range for the past 3 Sundays. They have sold 50 chips. He will turn in money collected at the next month’s meeting.

– Cowboy Action: Randy Hart reported they had 6 shooters at the March shoot. He turned in $8 but still owes the club another $4.

– Rifle Instructor Certification: Jesse Smith reported that out of the people who responded to the club’s email looking for people interested in being certified in exchange for teaching the Youth .22 class for three years, he selected the four people who where the most willing and able to take the class and commit to the 3 year requirement. Chris Schlepp indicated that some other people had already contacted Fred Tetschner directly about the class. The Board decided by consensus that Jesse would send a list of the four people who the club is paying for, to Fred, and anyone else Fred accepts in the class is up to Fred to collect payment for as he sees fit.

6) Old Business:
– Rifle range work day:
The Board discussed the items they would like to accomplish during the work day planned for the rifle/pistol range on April 29th. Projects include:
* reset the culvert across the west entrance to the pistol bays, replace with longer pipe
* repair steel targets on the 200 yard range (need welder)
* replace backer boards (need bailing wire & drill)
* possibly install pipe over gate entrance (talk to Randy Anderson to see what we need)
* replace broken chains on steel targets with rubber belts (need bolts, washers, wrenches, drill)
* repair/weld 25 yard target frame
* build new berms with tires behind 25 and 50 yard targets (need tires, rebar)

Jesse Smith motioned, “We approve a $100 budget to feed everyone BBQ and drinks during the work day.” The motion was seconded and passed.

– Spotted Eagle Work day:
The Board discussed the items they would like to accomplish during the work day planned for the Spotted Eagle range on May 13th. Projects include:
* Empty clubhouse, items either go to storage or the dump (have enough trailers planned, but need volunteers to move items)
* Demo last remaining wall and haul demo materials to dump
* fix floor cracks (will get sealer/crack fill as needed on work day)
* fix benches and shotgun racks (need lumber, hole saws, screws, drills)
* paint trap houses white (Cheri Reed will pick up paint, brushes, rollers, etc.)
* spray weeds
* fix mower tires
* mow grass
* spray for bees
* change blade on mower

7) New Business:
– Boy Scout Camporee: John Reed clarified that the Boy Scouts will pay replacement cost of for any clay pigeons they use during their May 5th-7th camporee.

– Jesse Smith reported the Steel Challenge style targets on the pistol bays are almost impossible to remove from the receivers set in the ground. Jesse motioned “We approve a budget up to a maximum of $500, to build 20 new target stands to replace the receivers currently holding the Steel targets in the pistol bays, and that could also be used for Action Pistol target stands.” The motion was seconded and passed.

– Jesse Smith reported that Marshal Haferkamp offered the club 4 or 5 wool bales to be used as archery targets. Jesse reported that Ken Boschee advised him that he would suggest the club pass on the offer. The Board concurred with Ken’s assessment and agreed to pass on the offer.

8) Nomination and Election of Officers and Board of Directors:
N/A

9) Good and Welfare:
– Daniel Delong reported he entered the club in a drawing to win 10 electronic targets from CMP.

10) Adjourn:
Jesse Smith motioned, “We adjourn the meeting.” The motion was seconded and passed at 8:18 PM

Board Meeting Agenda – April 18, 2017

Custer Rod and Gun Club
Board Meeting Agenda
April 18, 2017
7:00 PM
Sunday Creek Rifle/Pistol Range

1) Call to order and Roll call of officers

2) Reading of Previous Meeting Minutes

3) Reading of Current Financial Report

4) President Report

5) Reports of Boards and Standing/Special Committees
– Pistol Range
– Shotgun Range
– Cowboy Action
– Rifle Instructor Certification

6) Old Business
– Rifle/Pistol Range work day plans
– Spotted Eagle work day plans

7) New Business
– Boy Scout camporee clay use clearification
– New steel target stands

8) Nomination and Election of Officers and Board of Directors

9) Good and Welfare

10) Adjourn

Board Meeting Minutes – March 21, 2017

Custer Rod and Gun Club
Board Meeting
March 21, 2017
VFW
7:00 PM

Call to order: 7:10 PM

Attendance:
Present: Randy Anderson, Jerry Austill, Jesse Smith, Cheri Reed, Shane Adams, JD Arneson, Todd Burch, Randy Hart, Jim Keith, Chris Schlepp
Absent: Daniel DeLong, Marty Scheid

Reading of Previous Meeting Minutes:
Jesse Smith motioned, “We accept the minutes from the February meeting as posted on the website.” The motion was seconded and passed.

Reading of current Financial Report:
Cheri Reed reported the club has $39,877.78 in the bank as of Feb. 28th, and Randy Anderson just gave her about $120 in membership checks checks that haven’t been deposited yet.

President Report:
N/A

Report of Boards and Standing/Special Committees:
– Jesse Smith reported that he called Doedens about raising the berms on the pistol range but the weather turned off and they haven’t called him back yet. He will call them again.

– Randy Hart reported the Cowboy Action shoot wasn’t held in March due to schedule conflicts.

Old Business:
– Spotted Eagle Remodel
By consensus The Board scheduled a work day at Spotted Eagle for May 13th, with the intention to empty everything out of the clubhouse, remove the last wall, and level floor.

New Business:
n/a

Nomination and elections of Officers and Board of Directors:
n/a

Good and Welfare:
– A representative from Boy Scouts troop 208 requested to use the Spotted Eagle range the 1st weekend in May for a Boy Scout camp out and getting the kids badges in trap shooting, archery, etc.

Cheri Reed motioned “We allow the Boy Scouts to use the Spotted Eagle trap range, archery range, trap throwers air rifles, and shotguns, May 5th-7th.” The motion was seconded and passed.

– John Bradley the Eastern Montana Field Rep for Montana Wildlife Federation (MWF) addressed The Board and thanked the club for the $200 donation approved by the members at the Annual Meeting. He spoke for approx 20 minutes on some of the MWF’s key issues. Which included Science based wildlife management, Defense of Public Lands from transfer to state or private holding, Restore Habitat Montana to full funding. He also wanted everyone to know that their website, montanawildlife.org has a bill tracker for wildlife related bills and the progress they are making in Congress. John also stated the MWF are working to revamp their Affiliate Club Membership program to decrease membership fees and possibly change their newsletter to mostly online only.

Adjourn:
Chris Schlepp motioned, “We adjourn.” The motion was seconded and passed at 8:16 PM

Board Meeting Agenda – March 21, 2017

Custer Rod and Gun Club
Meeting of the Board of Directors Agenda
March 21, 2017
VFW

Call to order and Roll call of officers

Reading of Previous Meeting Minutes

Reading of Current Financial Report

President Report

Reports of Boards and Standing/Special Committees
– Rifle/Pistol Range
– Cowboy Action

Old Business
-Spotted Eagle Remodel

New Business

Nomination and Election of Officers and Board of Directors

Good and Welfare
Boy Scout Troop 208 request to use Spotted Eagle

Adjourn

Board Meeting Minutes – February 21, 2017

Custer Rod and Gun Club
Board Meeting Minutes
2/21/17
VFW

Call to order: 7:04 PM

Attendance:
Present: Randy Anderson, Jerry Austill, Jesse Smith, Shane Adams, JD Arneson, Todd Burch, Daniel DeLong, Randy Hart, Marty Scheid
Absent: Cheri Reed, Jim Keith, Chris Schlepp

Reading of Previous Minutes:
Jesse Smith motioned, “We approve the minutes from the Dec. meeting as posted on the website.” The motion was seconded and passed.

Treasurer’s Financial Report:
Randy Anderson reported that Treasurer Cheri Reed was out of town but was sending a financial report to the meeting with John Reed. John was not present and Randy Anderson reported that Cheri had reported at the Annual meeting that we had approx. $17,000 in the bank, Jesse Smith transferred $6,859.22 from the PayPal account to checking account, and Randy Anderson had turned in to Cheri Reed about $2,000 in checks since the Annual Meeting. So we should have around $25,000 in the bank.

President’s Report:
Randy Anderson reported the club was at 380 members as of right now. Last year we finished the year with 395. There are 190 gate key cards that have not been returned or paid for. He also reported that he contacted the lock company, they expanded our lock software so it will hold more cards. He has already issued 25 of the new cards just bought, for new club members.

Good and Welfare:
Jesse Blankenship addressed The Board and reported his intention to build a Cowboy Action range on his property in Moon Creek, where the props will not be vandalized and can be left up all the time. He proposed holding the club’s monthly SASS Cowboy Action shoot at his new range, if the club’s insurance will cover it.
Randy Anderson motioned, “We authorize Jesse Blankenship to move the monthly cowboy shoots, which will be approved by the board on a monthly basis, to the shooting range he’s building on his property, pending approval by our insurance.” The motion was seconded, and passed.

Committee Reports:
– Randy Anderson reported that Cheri told him the Annual meeting cost the club about $400 after the raffle income was subtracted from the meeting and prize expenses.

– Todd Burch motioned, “We book the MC Town and Country Club for the 2018 annual meeting.” The motion was seconded, and passed.

– Jesse Smith reported he still needs to contact Doeden Construction to schedule them to raise the berms on the pistol bays.

Old Business:
– Spotted Eagle Remodel: Randy Anderson will check on prices for purchasing a storage shed to store clay pigeons in, which could be used to store the items from the clubhouse while we work in the clubhouse.

– Rifle Instructor Certifications: Jesse Smith reported there have been about six people interested in becoming instructors. Also he has spoke with Fred Tetschner about the certification class.Fred said he will hold the class sometime this Spring, but hasn’t picked a date yet, and will need to know how many will be attending the class so he can order student packets. The Board instructed Jesse to coordinate with the volunteers and Fred to make the arrangements for the club to pay for 3 volunteer’s tuitions.

New Business:
-2017 Board Meeting Schedule: The Board decided they will hold March meeting at the VFW as previously scheduled, then due to the remodel work at the Spotted Eagle Clubhouse, starting with the April meeting, all future Board meetings will be held at the Rifle Range clubhouse until further notice.

– Review of annual expenditures and establishment of emergency fund:
Jesse Smith motioned “We go through the check book and establish what the club’s annual expenses average, not including expansion or building projects. Then starting in 2018 we deposit 1/3 of that amount into one the club’s CDs, each February of the next 3 years (2018, 2019, 2020). The money is to be held as an emergency fund in case of financial miscalculations or a sudden drop in membership renewals, etc.” The motion was seconded and passed.

– Hunter Safety use of the Spotted Eagle range: Todd Burch motioned “We allow FWP to hold their Hunter Safety program at the Spotted Eagle range Feb. 26th”. The motion was Seconded, passed.

– Rifle Range Work Day: The Board decided to hold a work day at the riffle range on April 29th. Randy will advertise for volunteers on the radio, and Jesse will advertise online.

Adjourn:
Randy Anderson motioned to adjourn. The motions was seconded and passed at 8:29 PM

Board Meeting Agenda – February 21, 2017

Custer Rod and Gun Club
Board Meeting Agenda
February 21, 2017
7:00 PM
VFW

1) Call to order and Roll call of officers
– Introduction of new Board Members

2) Reading of Previous Meeting Minutes

3) Reading of Current Financial Report

4) President Report
– Membership report

5) Reports of Boards and Standing/Special Committees
– Annual Meeting
– Rifle/Pistol range

6) Old Business
– Spotted Eagle remodel projects plans
– Rifle instructor certification for youth shoots

7) New Business
– 2017 Board Meeting Schedule
– Review of annual expenditures and establishment of emergency fund
– Review and updating of Bylaws
– Cowboy Action range and insurance

8) Nomination and Election of Officers and Board of Directors

9) Good and Welfare

10) Adjourn

2017 Board of Directors

President: Randy Anderson
2016-2018
Vice President: Jerry Austill
2017-2019
Secretary Jesse Smith
2017-2019
Treasurer Cheri Reed
2016-2018
Director Shane Adams
2017-2019
Director JD Arneson
2017-2019
Director Todd Burch
2016-2018
Director Daniel DeLong
2017-2019
Director Randy Hart
2016-2018
Director Jim Keith
2016-2018
Director Marty Scheid
2016-2018
Director Chris Schlepp
2017-2019

The Board of Directors meet at 7:00 PM on the third Tuesday of each month (Feb. – Dec.) Officers and Directors are elected to the Board at the Annual Meeting and Banquet the third Saturday of January.

2017 Board of Directors Meeting Schedule

The Custer Rod and Gun Club will hold our monthly Meeting of the Board of Directors, on the third Tuesday of each month, from February through December, at 7:00 PM. The location of each meeting can be found below:

2017 Meetings of the Board of Directors
February 21, 2017 – VFW Club 119 N. 6th St.
March 21, 2017 – VFW Club 119 N. 6th St.
April 18, 2017 – Sunday Creek Rifle Range (subject to change)
May 16, 2017 – Sunday Creek Rifle Range (subject to change)
June 20, 2017 – Sunday Creek Rifle Range (subject to change)
July 18, 2017 – Sunday Creek Rifle Range (subject to change)
August 15, 2017 – Sunday Creek Rifle Range (subject to change)
September 19, 2017 – Sunday Creek Rifle Range (subject to change)
October 17, 2017 – Sunday Creek Rifle Range (subject to change)
November 21, 2017 – Sunday Creek Rifle Range (subject to change)
December 19, 2017 – Sunday Creek Rifle Range (subject to change)

Annual Membership Meeting and Banquet
January 20, 2017 – Miles City Town and Country Club

Though these are Board meetings*, and only members of the Board of Director have a vote on motions at these meetings, all club members are encouraged to attend these meetings, and will be provided opportunity to speak at these meetings if they desire. The Board always seeks the opinion of club members.

* Annual Membership Meeting is open to motions from all club members present.

Annual Membership Meeting Minutes – January 21, 2017

Custer Rod and Gun Club
Membership Meeting Minutes
January 21, 2017
Miles City Town and Country Club

Meeting Called to Order: 7:12 PM

Marty Scheid lead the club in the Pledge of Allegiance.

Roll call of officers:
Present: Randy Anderson, Jesse Smith, Cheri Reed, Shane Adams, Todd Burch, Daniel DeLong, Randy Hart, Jim Keith, Marty Scheid, Chris Schlepp
Not Present: Ty Rainey, Larry Hudson
Total attendance approximately 87 people.

Reading of Previous Meeting Minutes:
Jesse Smith motioned, “We accept the minutes from last year’s meeting as posted on the website.” The motion was seconded and passed.

Reading of Current Financial Report:
Cheri reported the club has $17,152.94 in the checking account, which doesn’t include any money taken in at tonight’s meeting or memberships paid through PayPal. Cheri also reported that we have two CDs. One with a balance of $2,304.72 which will renew at an interest rate of .25%. The other is at US Bank, has a balance of $2,304.54 and is also set to renew at an interest rate of .25
Debra Smith motioned, “We accept the financial report as read.” The motion was seconded, and passed.

President Report:
– Club memberships
Randy Anderson reported the Board changed the club Bylaws to extended the deadline for club members to renew their memberships until the 15th of Feb. each year but no renewal will be accepted after Feb. 15, only new memberships, and new memberships can not be purchased by a member who is delinquent in renewing their membership, until they either turn in their gate key card for the riffle range, or pay the $25 lost card fee. Otherwise they will have to wait until Dec. 1st to renew for the following year.

Keith Hall pointed out that he believed the change needed to be voted on by the club members in order to be a permanent change to the Bylaws.
Lee Wankel motioned “We approve the change made by the Board to the Bylaws to revise the club’s Bylaws Article 1, Section 1, Sub-Section C to read, “C) Membership renewals will be sold December 1 through February 15 at which time no further renewals will be sold for the remainder of the year. New memberships will be sold online throughout the year, only to applicants who have never been a member before. The club may, at it’s discretion, host a limited number of staffed “Range Days” where the public can attend for a fee per firearm.”” The motion was seconded and passed.

Randy Anderson reported the club was at 245 paid members before the annual meeting, and 2016 memberships were only down 65 people since the decline of the oil work in the area.

– Spotted Eagle Clubhouse
Randy Anderson reported the Board had approved a budget of $8,000 to renovate the inside of the Spotted Eagle clubhouse including replacing the bathroom and plumbing, refinishing the floor, and possible replacing the back room with a vault. He asked the members if they would like Board to expand the project to include a covered patio outside as well. Kathy Kaiser motioned, “We increase the budget and expand the project to include a covered patio on Spotted Eagle clubhouse.” The motion was seconded and passed.

Reports of Boards and Standing/Special Committees:
– Rifle Range
Jesse Smith reported the club held a work day in June where they painted the shed by the clubhouse, painted the shooting benches on the 200 yard range, and corrected the drainage so the new bathroom septic tank doesn’t flood again. He reported there’s been a lot of vandalism on the steel targets with people shooting up the frame instead of the targets, and people shooting armor piercing and rifle/carbine cartridges on the pistol targets leaving holes and dangerous dimples. He reported they have installed a couple signs with safety/range rules, and the pistol bays are to be pistol or shotgun only.

Jesse reported the Board has passed a motion to hire a dirt contractor to increase the height of the pistol bay berms as soon as the weather improves, now that they have had time to settle since their initial construction.

Jesse also reported that he has been approached by several people wanting the club to offer 3-Gun or other types of shooting events not currently offered. Jesse reported that he has never seen the Board turn down a request to start a new activity, as long as someone is willing to volunteer to organize and run the event.

– Action Pistol
Jesse Smith reported the Action Pistol shoots have averaged between 15-24 shooters each week, and over the 4 years it’s been running has collected just over $4,000, spent just under $3,000 and profited $1,137.83

– .22 Youth Shoot
Keith Hall requested members thank Cabelas for donating 5,000 rounds of .22 for the youth shoots.

– Cowboy Action Shooting
Randy Hart reported the Cowboy Action Shooting attendance has been pretty slow last year but if anyone wants to try it, it’s the 3rd Saturday of every month, and they are very accommodating with new shooters, they don’t require period costumes, etc. that other SASS shoots do.

– Shotgun Shooting
Jesse Smith Reported that one of the two trap throwers is working normal, the other one is still not oscillating but he didn’t think anyone had been working on it in several months. He reported that the club made a big push to get revitalize participation in the weekly trap/skeet shoots, starting the first of Aug. 2016. He said they had volunteers committed to opening the range every Wednesday and started with 12-15 shooters which quickly dropped to about 6 each week. Eventually they went 4 weeks straight without a single shooter showing up, and just canceled the shotgun shooting because the volunteers didn’t want to commit to showing up if there were no shooters participating. He reported that there were rumors that there were people interested in starting a league in the Spring, and the Board would make another push to get it going again in the Spring.

Cheri Reed reported that the club may need to take apart the trap thrower that is not working correctly, and ship parts of it to the manufacturer to work on it.

Randy Anderson asked if someone had equipment to move snow at Spotted Eagle so the melt water doesn’t flood the trap houses again. Chris Schlepp volunteered to do it with his tractor and blade. Cheri Reed motioned, “We reimburse Chris Schlep for his fuel to plow snow on the trap range.” The motion was seconded and passed.

Old Business:
Randy Anderson motioned “We approve the change made by the Board to the Bylaws to amend the club’s Bylaws, Article 1, Section 1, Sub-Section B; to read, “B) A member’s spouse, and children (under 18 years of age) will have the use of the club as an associate member with all the privileges of the club, with the member present and responsible for them. They will not have a vote and cannot hold an office as an associate member. All associate members will be accompanied by the member.”” The motion was seconded and passed.

New Business:
– Certified Rifle Instructors
Debra Smith motioned, “The club pay for the books and fees to certify rifle instructors who agree to a 3 year commitment to teach the club’s .22 Youth Shoots.” The motion was seconded and passed.

– Club Contribution Incentive
Randy Anderson motioned, “The club initiate a volunteer incentive program where Board members and Committee chairs submit names, on a monthly basis, of members who have contributed to the club, to be put in a drawing to win a gun which will be purchased by the club and drawn for at each annual meeting.” The motion was seconded, and passed.

– HID card recovery
Randy Anderson reported he is unable to program the new batch of HID cards in the rifle range gate lock. He is worried the lock may not accept more cards, and we may need to recover the HID cards from delinquent members who have not returned their cards.

Randy Anderson motioned, “If necessary, or dictated by lock manufacturer that we need to recover HID cards, we proceed with Main Street Business collections to recover delinquent cards.” The motion was seconded, and passed.

Nomination and Election of Officers and Board of Directors:
Randy Anderson reported the following members have been nominated during the banquet, to fill the following 2 year positions:

Jerry Austill, and Jess Blankenship for Vice-President, currently held by Ty Rainey
Jesse Smith for Club Secretary, currently held by Jesse Smith
Shane Adams for the Board of Director position currently held by Shane Adams
Daniel DeLong for the Board of Director position currently held by Daniel DeLong)
J.D. Arneson for the Board of Director position currently held by Larry Hudson)
Chris Schlepp for the Board of Director position currently held by Chris Schlepp)

All nominees accepted the nominations except Jess Blankenship who declined. Randy then called for more nominations from the floor. There were no additional nominations made. Keith Hall motioned, “We elect all unopposed nominees unanimously.” The motion was seconded and passed.

Good and Welfare:
– VFW Flag Project donation request
Randy Anderson reported he received a request from the VFW for a $50 donation to their flag project that places American flags around town on holidays. Jim Bastian motioned, “We donate $50 to the VFW flag project.” The motion was seconded, and passed.

– Montana Wildlife Federation donation request
Randy Anderson reported the MWF sent a request for donations. He explained the Board does not sign on to political letters/petitions MWF sends to lawmakers because we have club members on both sides of most of the issues and we can’t speak for all club members.

Fred Tetschner motion, “We donate $200 to the MWF.” The motion was seconded, and passed.

– Door Prizes and Raffle Items
Cheri Reed drew the winners of the door prize and other raffle items.
John Reisler won the Door Prize which was a Henery .22 lever action rifle.
John Riesler won the Savage .17 HMR rifle.
Penny Hart won the Glock 19 9mm pistol.
Jim Keith won accommodations for 8 days & 7 nights in Cancun Mexico

Other raffle prize winners included:
Shane Adams, Randy Anderson, Chris Schlepp, Clinton Meidinger, Dave Nation, Brian Kinneman, & Teresa Scheid

Adjourn:
Randy Anderson motioned to adjourn. The motion was seconded, and passed at 9:09 PM.

2017 Annual Banquet and Membership Meeting Agenda

Custer Rod and Gun Club
2017 Annual Members Meeting
MC Town and Country Club
1/21/17 7:00 PM
(Annual Banquet starts at 6:00 PM)

Pledge of Allegiance

1) Call to order and Roll call of officers

2) Reading of Previous Meeting Minutes

3) Reading of Current Financial Report

4) President Report
– Membership stats and new membership renewal period
– Spotted Eagle clubhouse renovation

5) Reports of Boards and Standing/Special Committees
– Rifle Range
– Action Pistol
– Cowboy Action
– Trap/Archery

6) Old Business

7) New Business
– Rifle instructors needed for .22 Youth Shoots
– Expanding the remodel on the Club house to include covered patio area and budget
– Club volunteer incentive program
– HID card recovery

8) Nomination and Election of Officers and Board of Directors
(Short break to accept nominations and last call for raffle tickets)

Positions to be filled:
– Vice-President, currently held by Ty Rainey
– Club Secretary, currently held by Jesse Smith
– Director, currently held by Shane Adams
– Director, currently held by Daniel DeLong
– Director, currently held by Larry Hudson
– Director, currently held by Chris Schlepp

9) Good and Welfare
– MWF wants a donation from the club
– Thank raffle item contributors
– Raffle Drawings

10) Adjourn

Meeting of the Board of Directors Minutes – December 20, 2016

Custer Rod and Gun Club
Board of Directors Meeting Agenda
December 20, 2016
VFW

1) Call to order and Roll call of officers
Call to Order: 7:10 PM
Present: Randy Anderson, Ty Rainy, Jesse Smith, Shane Adams, Todd Burch, Daniel DeLong, Marty Scheid
Absent: Cheri Reed, Randy Hart, Larry Hudson, Jim Keith

2) Reading of Previous Meeting Minutes
– Jesse Smith motioned “We accept the minutes from the November meeting as posted on the website.”

3) Reading of Current Financial Report
– Randy Anderson reported that Cheri Reed told him she has to do a deposit tomorrow, and he figures that that should put the account in excess of $30,000. He also reported that the club has two CDs at different banks and one of them called him to inform us that the CD would be turned over to the state for lack of activity if we don’t go in and sign some paperwork. Randy reported that Cheri Reed will be taking care of that.

4) President Report
– Randy Anderson reported that the Annual Membership letter was mailed out last week, a few delinquent cards have come back in, but he has had to send some new cards out as well, and we are nearly out of key cards. Randy said he will order another 100 cards before the banquet, which he was authorized by the Board to purchase a year ago.

– Randy also reported he Talked to NRA about insurance for the Jaycees to put on a youth BB gun shoot under our insurance. The NRA said that it was not allowed, and also said any group holding events on our property has to add our club to their insurance. They also said the club does not have to use certified instructors for classes in order to be covered by the insurance.

5) Reports of Boards and Standing/Special Committees
– Jesse Smith reported the new safety and rule signs are installed at the pistol bays at the rifle range.

– Jesse turned in $36 from the last collection from the trap range, and reported there is about $2,800 in the PayPal account from memberships so far.

6) Old Business
– Jesse Smith reported he still has not received an answer as to whether or not Shoot Dog Days ever payed for using the rifle range last summer. After discussion it was decided to just send them a bill for the range use fee of $100.

– Annual Meeting plans
Plans for the Annual Meeting were discussed. It was decided to use the last six 100-year hats as prizes at the banquet.

7) New Business
n/a

8) Nomination and Election of Officers and Board of Directors
Randy Anderson asked the six Board Members who’s terms are expiring in January if they accept a nomination to be re-elcted. Chris Schlepp, Daniel DeLong, and Jesse Smith accepted; Shane Adams and Larry Hudson declined.

9) Good and Welfare
– MC Jaycees youth BB gun shoot
Randy Anderson will inform Logan Bartholomew of the decision he got from the NRA.

10) Adjourned: 7:37

Board of Directors Meeting Agenda – Dec. 20, 2016

Custer Rod and Gun Club
Board of Directors Meeting Agenda
December 20, 2016
VFW
7:00 PM

1) Call to order and Roll call of officers
2) Reading of Previous Meeting Minutes
3) Reading of Current Financial Report
– Activity on bank CD

4) President Report
– Annual Membership letter

5) Reports of Boards and Standing/Special Committees
– Rifle/Pistol range

6) Old Business
– Shoot Dog Days Payment for use of range?
– Finalize Annaul Meeting plans

7) New Business

8) Nomination and Election of Officers and Board of Directors
n/a

9) Good and Welfare
– MC Jaycees youth BB gun shoot (Logan Bartholomew)

10) Adjourn

Board of Directors Meeting Minutes – November 15, 2016

Custer Rod and Gun Club
Board of Directors Meeting
November 15, 2016
VFW

Call to order: 7:09 PM

Roll Call of officers: Randy Anderson, Ty Rainy, Jesse Smith, Daniel DeLong, Larry Hudson, Jim keith, Marty Scheid, Chris Schlepp

Reading of Previous Minutes:
Jesse Smith motioned “We accept the minutes as posted on the website.” The motion was seconded and passed.

Treasurers Report:
Cheri Reed was absent. Randy Anderson reported that Cheri had not given him any info but he figures our bank account has got to be in the ballpark of $30,000. Randy reported that the bank had contacted us because there had been no activity on the CD and they needed to verify our contact info or the account would be forfeited to the state. He reported that Cheri has contacted the bank and taken care of it.

Presidents Report:
Randy reported the trash service says we closed our account for the rifle range in 2014, but he got them to come out and empty the dumpster and is trying to reopen the account. Randy also reported that he put up target backers at the rifle range last week. He reminded everyone that we need to do something on the Spotted Eagle clubhouse remodel, probably in spring.

Committee Report:
Rifle Range:
– Jesse Smith reported we still need to weld the 25 yard target backer, and some steel targets are broke and missing. Also, he picked up the signs for the pistol and shotgun bays. They cost $275 rather than the $200 they were expected to, and will install them in the next few days
– Chris Schlepp suggested getting a no hunting sign at rife range, as he has had people ask if they could hunt at the range and the club policy has always been to NOT allow hunting at the range.

Shotgun Range:
– Chris Schlepp reported there have been no shotgun shooters for last 3 weeks at Sunday trap/skeet shoots. He reported he was not going to continue to open every week since no one is showing up. Jesse Smith suggested we email the members saying trap shooting is done for winter and will resume sometime in the spring. The suggested was agreed upon by condenses.

Old Business:
– Annual meeting
Jesse Smith reported the guns from Red Rock have been picked out and billed to the club, he called and confirmed our reservations at Town and Country.

New Business:
Jesse Smith reported that the berms on the pistol bays need to be raised now that they have settled and he would like to have have Doeden Construction come out and do it. Jim Keith motioned “We authorize a budget of up to $2,000 to raise the height of the the pistol bay berms.” The motion was seconded and passed.

Jesse Smith reported that Shane Adams and Jess Blankenship inquired about holding a Steel Challenge rimfire shoot in the winter. The Board agreed by concenses that they could go ahead if they wanted, but work on the berms may interfere.

Good and Welfare:
Logan & Taylor Bartholomew from MC Jaycees addressed The Board asking about the possibility of the club sponsoring the Jaycees’ Youth BB Gun Shoot in Feb. in order to use the club’s insurance. Randy Anderson will check with our insurance and discuss the idea at the Dec. meeting.

Jesse Smith reported Eddy Kanduch emailed the club requesting we donate a club membership to the Miles City Firefighters Toy Dance. Marty Scheid motioned “We donate a membership to Firefighters Toy Dance.” The motion was seconded and passed.

Jesse Smith reported the MWF sent a request wanting the club to sign on to a letter they were sending to the state lawmakers requesting they restore FWP’s authority to purchase land with conservation funds. The Board discussed the issue and the their stance of not wanting to speak on behalf of almost 400 members who might or might not be on the same side of the issue. No motion was made to respond to the letter.

Randy Anderson reported he was given some paperwork about a high school trap program but it appears it is something that would have to be started through the high school not the gun club

Adjourn:
Marty Scheid motioned to adjourn the meeting. The motion was seconded and passed at 8:04 PM

Board of Directors Meeting Agenda – November 15, 2016

Custer Rod and Gun Club
Board of Directors Meeting Agenda
November 15, 2016
VFW
7:00 PM

1) Call to order and Roll call of officers
2) Reading of Previous Meeting Minutes
3) Reading of Current Financial Report
4) President Report

5) Reports of Boards and Standing/Special Committees
– Rifle range
– Shotgun range
– Annual Meeting

6) Old Business
– Bill Shoot Dog Days for use of range?

7) New Business
– Pistol Bay berms

8) Nomination and Election of Officers and Board of Directors
n/a

9) Good and Welfare
– MC Jaycees youth BB gun shoot (Logan Bartholomew)
– Miles City Firefighters Toy Dance donation
– MWF letter

10) Adjourn

Board of Directors Meeting Minutes – September 20, 2016

Custer Rod and Gun Club
Board of Directors Meeting Agenda
September 20, 2016
7:00 PM
Sunday Creek Range

Call to Order: 7:15 pm

Attendance: Randy Anderson, Ty Rainy, Jesse Smith, Todd Burch, Randy Hart, Jim Keith, Chris Schlepp

Reading of Previous Meeting Minutes: Jesse Smith motioned “We approve the minutes from the August meeting as posted on the website.” The motion was seconded and passed.

Reading of Current Financial Report: The Treasurer was not present and had not submitted a report to be read.

President Report:
Randy Anderson had nothing to report.

Report of Board and Standing/Special Committees:
– Rifle Range: Jesse Smith reported that he had ordered the signs for the pistol range but they are not done yet. Jesse turned in a $100 check from EDC. LLC. for use of the clubhouse and pistol bay for their Basic Pistol/Concealed Carry class in Aug. Jesse reported that Chris Schlepp had emptied all the trash cans from the 200 yard rifle range and around the clubhouse, and Chris and Jesse would empty the rest of the cans from the 100 yard range and pistol range before the dumpster is emptied. Jesse reported he intends to winterize the clubhouse after the pistol classes the 1st of Oct.

– Chris Schlepp reported there are some target backer boards that need replacing which he will do in the next week or so.

-Action Pistol: Jesse Smith turned in $82 collected from the last two weeks of Action Pistol shooting, and $317.66 raided at the Jackpot shoot September 18th.

– Cowboy Action: Randy Heart turned in money for last month shoot. He reported there was only had 2 people at last shoot.

– Trap Range: Jesse Smith turned in $339 that has been collected at the trap/skeet shooting since the last Board Meeting. Chris Schlepp volunteered to start opening the shotgun shooting on Sundays at 1:00 PM and they will end the Wednesday night shooting for the season.

Old Business:
– Jesse Smith motioned at the last Board Meeting, “We revise the club’s Bylaws Article 1, Section 1, Sub-Section C to read, “C) Membership renewals will be sold December 1 through February 15 at which time no further renewals will be sold for the remainder of the year. New memberships will be sold online throughout the year, only to applicants who have never been a member before. The club may, at it’s discretion, host a limited number of staffed “Range Days” where the public can attend for a fee per firearm.”” The motion was seconded by Daniel DeLong, and was voted on at the Sep. Board Meeting. The motion passed.

– 22 Youth Instructors needed: No new information about certified rifle instructor classes in the area, has been found.

– Spotted Eagle remodel: After discussion about the remodel schedule it was decided that Randy Anderson will let warriors on Water know we don’t need the trailer, and the remodel of the Spotted Eagle clubhouse will probably be postponed until Spring.

New Business:
– Possible suspension of a member’s range privileges: A member who has, for the second time, lost his range key card by loaning it to non-members will not have his membership suspended, but will not be issued a new key card for the remainder of the year.

– Boy Scouts’ use of Spotted Eagle and shotguns: Chris Schlepp reported that John Reed had inquired about using the club’s shotguns and Spotted Eagle range for a Boy Scout instructional shoot. The Board sent word that he will need to present his proposal to the Board when he has dates and has a certified instructor lined up.

– Annual Banquet: Jesse Smith motioned, “We schedule the Town and Country Club for the annual meeting if we can get it for the same price as last year, and we set a budget of $1,200 to purchase one gun for the door prize and two guns for the raffle buckets.” The motion was seconded and passed.

– Todd Burch reported that someone has inquired about the gun club putting on a gun show. The Board didn’t think the club had ever held a gun show before as far as they knew and currently had not plans to do so.

Nomination and Election of Officers and Board of Directors:
n/a

Good and Welfare:
n/a

Adjourn: 8:09 PM

Board of Directors Meeting

Custer Rod and Gun Club
Board of Directors Meeting Agenda
September 20, 2016
7:00 PM
Sunday Creek Range

Call to Order:
Attendance:
Reading of Previous Meeting Minutes:
Reading of Current Financial Report:
President Report:

Report of Board and Standing/Special Committees:
– Rifle Range
– Action Pistol
– Cowboy Action
– Trap Range

Old Business:
– Jesse Smith motioned, “We revise the club’s Bylaws Article 1, Section 1, Sub-Section C to read, “C) Membership renewals will be sold December 1 through February 15 at which time no further renewals will be sold for the remainder of the year. New memberships will be sold online throughout the year, only to applicants who have never been a member before. The club may, at it’s discretion, host a limited number of staffed “Range Days” where the public can attend for a fee per firearm.”” The motion was seconded by Daniel DeLong, and will be voted on at the Sep. Board Meeting.
– 22 Youth Instructors needed
– Spotted Eagle remodel

New Business:
– Possible suspension of a member’s range privileges
– Boy Scouts use of Spotted Eagle and shotguns
– Annual Banquet

Nomination and Election of Officers and Board of Directors:

Good and Welfare:

Adjourn:

Board Meeting Minutes – Aug. 16, 2016

Custer Rod and Gun Club
Board Meeting Minutes
Aug. 16, 2016
Spotted Eagle

Call to Order: 7:00 pm

Attendance: Randy Anderson, Ty Rainy, Jesse Smith, Shane Adams, Todd Burch, Daniel DeLong, Randy Hart, Larry Hudson, Jim keith, Marty Scheid, Chris Schlepp.

Reading of Previous Meeting Minutes:
Jesse Smith motioned “We accept the minutes from the July meeting as posted on the website.” The motion was seconded and passed.

Reading of Current Financial Report:
Randy Anderson read the Cheri Reed’s Treasurer’s report that stated have $23,846 in the bank.

President Report:
Randy Anderson reported that he talked to Brush trucking, and we can borrow a truck trailer to store the contents of the Spotted Eagle clubhouse while we remodel but they want to know when they will get it back. Randy will schedule the truck to be delivered ASAP and we will contact contractors about scheduling someone to start the block wall on the new vault.

Reports of Boards and Standing/Special Committees:
Rifle Range:
– Jesse Smith reported that EDC, LLC. held their scheduled Concealed Carry class on Aug. 13th. The class had 8 students and 6 instructors. Chris Schlepp reported that he attended the class and it was well run.

– Jesse Smith reported the Action Pistol attendance has been down to around 14 or 15 people the last few weeks. He reported that he collected $303 over the last 8 weeks, spent $138.81 of that on targets and pasters, and turned in $164.19

– Randy Hart reported the Cowboy Action Shooting has been slow, but they are expecting several shooters from Billings at the next match.

– Jess Smith reported the shotgun range has shot a combined 47 round by members, and 7 rounds by non-members, of trap and skeet. Since Aug. 3rd they have sold $236 worth of tokens and taken collected $169 worth of tokens for rounds shot, leaving $67 of tokens in circulation in addition to any tokens that were in circulation before they started tracking them on Aug. 3rd. Jesse turned in the $236 collected, to Randy Anderson who will get it to the Treasurer.

– Jesse Smith read an email in which Keith Hall reported that the Montana Hunter Education field day held at the Spotted Eagle range on July 31, had 46 students age 10 and up including 4 adults. They had 7 instructors and and the shotgun and archery ranges were closed to members and guests from 10:00 AM – 5:30 PM.

Old Business:
– Randy Anderson reported he hasn’t heard anything more about the Montana Wildlife Federation wanting to put on a sponsored shotgun shoot.

– Rifle instructors for Youth Shoot: No one has found any NRA Rifle Instructor certification classes yet.

– The board discussed the wording to be printed on the signs for the pistol & shotgun bay signs. Jesse Smith will order the signs as discussed.

New Business:
– Jesse Smith motioned, “We revise the club’s Bylaws Article 1, Section 1, Sub-Section C to read, “C) Membership renewals will be sold December 1 through February 15 at which time no further renewals will be sold for the remainder of the year. New memberships will be sold online throughout the year, only to applicants who have never been a member before. The club may, at it’s discretion, host a limited number of staffed “Range Days” where the public can attend for a fee per firearm.”” The motion was seconded by Daniel DeLong, and will be voted on at the Sep. Board Meeting.

Nomination and Election of Officers and Board of Directors:
N/A

Good and Welfare:

Adjourn: 7:36 PM

Board of Directors Meeting Agenda – Aug. 16, 2016

Custer Rod and Gun Club
Board of Directors Meeting Agenda
Aug 16, 2016
Spotted Eagle

Call to order and Roll call of officers:
Reading of Previous Meeting Minutes:
Reading of Current Financial Report:
President Report:

Reports of Boards and Standing/Special Committees:
– Rifle Range
     – EDC LLC. 8/13 Concealed Carry Class report

– Action Pistol

– Cowboy Action

– Trap Range
     Trap/Skeet committee report
     July 31 Hunter Safety report

Old Business:
– MWF sponsored trap shoot with donated shells

– Spotted Eagle Clubhouse plans
     – Storage container?
     – Floor Plan?
     – Work Day?

– Rifle instructors for Youth Shoot

– Wording for Pistol Bay signs

New Business:
– Motion to revise Bylaws Article 1, Section 1, Sub-Section C to read, “C) Membership renewals will be sold December 1 through February 15 at which time no further renewals will be sold for the remainder of the year. New memberships will be sold online throughout the year, only to applicants who have never been a member before. The club may, at it’s discretion, host a limited number of staffed “Range Days” where the public can attend for a fee per firearm.”

Nomination and Election of Officers and Board of Directors:
n/a

Good and Welfare:

Adjourn:

Board of Director Meeting Minutes – July 19, 2016

Custer Rod and Gun Club
Board of Directors Meeting Agenda
July 19, 2016
Sunday Creek Range

Call to order and Roll call of officers: 7:07 pm

Reading of Previous Meeting Minutes:
Marty Scheid motioned “We accept the minutes from the June meeting as posted on website.” The motion was seconded and passed.

Reading of Current Financial Report:
Treasurer was not present.
Jesse Smith reported he transferred $1,350.36 from the PayPal account to the checking account, which was the entire balance in the PayPal account from online renewals and new memberships.

President Report:
Randy Anderson reported he was told the MLEA had canceled their planned use of the riffle range for qualifications but ended up calling and asking to use it the day of the event. He made sure they had access to the range.

Reports of Boards and Standing/Special Committees:
– Rifle Range: Jesse Smith reported that FWP was using the entire 200 yard range for qualifications when he arrived to set up for Action Pistol on Thursday July 14th.

– Shoot Dog Day’s match: Todd Burch reported the Shoot Dog Days match had 12 shooters, and was done about 4pm. He said it was ran very well, and safe. He also reported that Bob Brown said he isn’t going to do a shoot in Miles City next year, and instead will just hold one shoot in Baker.

– Action Pistol and LEO shoot: Jesse Smith reported he hasn’t turned in any money for the last month yet, he’ll do it at next month’s meeting. He also reported that no law enforcement personnel attended the LEO match, except the three guys who shoot regularly.

– Cowboy Action: Randy Hart reported that only 3 people shot in last month’s match.

– Trap/Archery Range: Jesse Smith reported that after speaking with Ken Boschee, he didn’t believe anyone has opened the trap range in the last two months. He also reported that three club members have volunteered to be on the trap range committee opening committee.
– Jesse Smith motioned “The Trap Committee meet at Spotted Eagle next Wednesday July 27th, with league and/or open shooting to start the following Wed. Jesse will advertise it online, and place an ad in the paper if it’s not to expensive.” The motion was seconded and passed. Ty Rainey offered to check on the price of putting an ad in the paper.

Old Business:
– MWF sponsored trap shoot with donated shells
Randy Anderson reported he hasn’t heard back from MWF, and will contact them.

– Spotted Eagle Clubhouse plans
Randy Anderson reported we need to empty the Spotted Eagle clubhouse out, then we can resurface the floor and start a new floor plan for the building. He will check with Brush Trucking about borrowing a cargo van to store the stuff from the clubhouse while work is being done.

– Rifle instructors for Youth Shoot
Randy Anderson and Daniel DeLong will look for instructors classes to become rifle instructors, and we’ll look at volunteers to take the class and teach the future youth classes.

– Trap/archery range volunteers
(see trap report above)

New Business:
– Scott Zeitner membership situation
Randy Anderson will contact Scott and look into the situation.

– Chris Schlepp asked about adding some option for selling new memberships during the year.
Chris motioned “We resume online membership sales for the rest of the 2016 calendar year, for new members who have never been a member before.” The motion was seconded, and passed.

– Signs for pistol bays
Jesse Smith motioned “We set a budget of $200 to purchase two signs for the pistol bays, and Jesse will coordinate with the other directors via email to determine the wording on the signs.” The motion was seconded and passed.

– Action Pistol Jackpot shoot Sep 18th and prize budget
Todd Burch motioned “We hold the annual Action Pistol Jackpot Shoot on September 18th with a budget of $150 for food and prizes.” The motion was seconded and passed.

– Jesse Smith motioned, “We approve EDC LLC. to hold a concealed carry class on Aug. 13 and Oct 1, and a night class on Oct. 1 with all shooting finished by 9pm. and charges will be $100 for the 13th and $150 for the 1st.” The motion was seconded and passed.

Nomination and Election of Officers and Board of Directors:
n/a

Good and Welfare:
– Correspondences: Jesse Smith read a couple of emails that had been sent to the club’s email address.

Adjourn: 8:48