Custer Rod and Gun Club
Board Meeting Minutes
September 18, 2018 7:00 PM
Rifle/Pistol Range Clubhouse

1) Call to order and Roll call of officers:
Meeting called to order at 7:00 PM
Present: Jesse Smith, Marty Scheid, Shane Adams, JD Arneson, Jesse Blankenship, Daniel DeLong, Randy Hart, Jim Keith, Lee Wankel

2) Reading of Previous Meeting Minutes
Lee Wankel motioned, “We accept the minutes from the August Board meeting as they were posted on the website.” The motion was seconded and passed.

3) Reading of Current Financial Report
Marty Scheid reported as of Aug. 31 checking account has 27,939.80, he has an additional $465 from Action Pistol, $100 donation from Gary Owen Construction, and $100 from EDC. We have some bills due, plus a fee for a membership check that bounced. After all is reconciled, we should have $29,251 not counting the balances in the CDs.
Jim Keith motioned “to accept the Treasurer’s report.” The motion was seconded and passed.

4) President Report
– Transition of Treasurer position
Jesse Smith reported that Cheri Reed gave him a box containing her club files, keys to the clubhouses and padlocks, key to the PO box, etc. He has contacted US Bank and Stockman Bank to find out what documentation they require to replace the old account signers with the current club Treasurer and Vice-President. He reported that one of the CDs is still in the name of a deceased club Treasurer, and ex-Club President from several terms ago. We will need signatures from the ex-President to transfer that account, but should be able to open a new checking account and transfer the other CD this week.

– Trash
Jesse Smith reported he has contacted the trash service to empty the dumpster at the rifle/pistol range, but they will not do it until Sept. 25th.

5) Reports of Boards and Standing/Special Committees
– Action Pistol
Marty Scheid reported we collected $465 since the last meeting. Averaging about 18 shooters a week. Might have a Sat. shoot once in a while during the winter depending on weather.

– Audit
Jesse Smith reported he has inventoried the club’s firearms and they match the inventory that he received from Cheri Reed. He reported the ammunition still needs to be inventoried, as well as reconciling the checking account statements with the reported income.

– Cowboy Action
Randy Hart reported he had 3 shooters this month and turned in $10.

– Membership
Randy Anderson reported we have 422 members.

– Shotgun
Jeff Faycosh was not present, but Jesse Smith reported that Jeff has canceled the Ladies trap workshop, and there will be no ladies night shooting for the next two weeks.

6) Old Business
– Vote on motion to amend Bylaws, to replace Article X, Section 1, with the following text:
“Article X
Section 1—Miscellaneous
A) This By-laws is an ongoing document to be up dated every three years (2015,2018,2021, etc.)
1) Any amendments adopted prior to the update shall have removed from the updated by laws

A) any notes regarding the date of adoption
B) any text replaced or deleted as a result of the amendments adoption

2) The updated By Laws shall be signed by two-thirds of the Board of Directors and kept in the Club Secretary’s files or other location deemed to be a safe place, as well as posted on the club’s website.”

The motion passed unanimously.

7) New Business
– EDC Concealed Carry Shoot
Jim Keith motioned “We allow EDC, LLC. to use the clubhouse and one pistol bay on Sept. 22nd for a handgun class.” The motion was seconded and passed.

– New Checking Account and signers
Jesse Blankenship motioned “The club open a new checking account at US Bank. Custer Rod and Gun Club should be listed as the account owner, with Club Treasurer Marty Scheid, and Vice-President Jerry Austill listed as signers on the account. Both Marty and Jerry shall have the individual authority to manage the account including signing checks, making deposits, etc. Once the account is opened, former Club Treasurer Cheri Reed is instructed to transfer all funds in the previous checking account managed under her control at US Bank, to the new account.” The motion was seconded and passed.

– US Bank CD
Lee Wanke motioned “We update the Club’s CD account at US Bank to list Marty Scheid and Jerry Austill each as an authorized signer, and remove all former signers from the account.” The motion was seconded and passed.

– Stockman Bank CD
Shane Adams motioned “We update the Club’s CD account at Stockman Bank to list Marty Scheid and Jerry Austill each as an authorized signer, and remove all former signers from the account.” The motion was seconded and passed.

– Safe Deposit Box
Marty Scheid motioned “Marty Scheid be authorized to rent a safe deposit box in the name of Custer Rod and Gun Club, at the bank of his choosing. Marty shall coordinate with Jesse Smith to insure all crucial club documents, deeds, etc. are stored in the safe deposit box. The Club President shall hold the key.” The motion was seconded and passed.

– PO box
Randy Hart motioned “Cheri Reed’s name be removed from the Club’s PO Box (PO Box 303 Miles City, MT. 59301) and replaced by Marty Scheid. Also, the PO box shall be re-keyed and two keys obtained. Marty shall keep one key and Club President Jesse Smith shall keep the other key.” The motion was seconded and passed

– 2019 Annual Meeting guns, prizes, budget
By consensus, the Board agreed on a Budget of $2300 for guns, and $200 for raffle prizes for the Annual Meeting and Banquet. Shande Adams will inquire about available guns from Red Rock Sporting Goods, Marty Scheid will inquire about guns at Murdochs Ranch and Home. The Board will pick guns at October meeting.

– Pheasants Forever 10/13 Banquet tickets
Pheasants Forever donated two tickets to their banquet on Oct. 13th. Jim Keith motioned “We use a random number generator and select a member to receive the two banquet tickets.” The motion was seconded and passed.

-Spotted Eagle
Marty Scheid motioned “We hold a work day at Spotted Eagle on Sep. 30th to finish painting the walls and floor.” The motion was seconded and passed.

8) Nomination and Election of Officers and Board of Directors
n/a

9) Good and Welfare
Randy Anderson reported he thinks, the Board needs to take another look at the Spotted Eagle clubhouses project and give more focus to completing the projects planned, including the outdoor patio area.

10) Adjourn
Lee Wankle motioned “To adjourn the meeting.” the motion was seconded and passed at 8:24 PM.