Board Meeting – August 20, 2018
Custer Rod and Gun Club
Board Meeting minutes
August 20, 2018 7:00 PM
Spotted Eagle

1) Call to order and Roll call of officers: Jesse Smith, Jeff Faycosh, Jess Blankenship, JD Arneson, Chris Schlepp, Marty Scheid and member Randy Anderson

2) Reading of Previous Meeting Minutes: moved to accept at written by JD and 2nd by Chris, passed

3) Reading of Current Financial Report-Cheri Reed absent-information provided by Randy Anderson
– Financial Report-as provided by Randy Anderson:420 members, 22 life members 398 paid dues, 227 cash ($9080), 171 paid through PayPal ($6,590.34), 4 card replacement fees paid ($100) Total membership deposits from 2018 $15,770.34. Current balance in bank $28,287.40.
– New savings account and deposit of $2,000 for Emergency Funds-not yet completed
– Status of adding VP as secondary signer on financial accounts-still not done

4) President Report
– Spotted Eagle Remodel-not yet completed
– SSL Certificate-Done
– Rifle Range Wi-Fi-installed and working
– Game Cam- Jeff Faycosh will order at a later date.

5) Reports of Boards and Standing/Special Committees
– Action Pistol-Railroad ties purchased and delivered $259.80, targets purchased $99.98 misc supplies $42.76. Proceeds from shoots $1010.00 in addition to $567.41. Marty moved to have the action pistol continue through the month of September and he would head it up. Chris 2nd motion passed.
– Archery-nothing to report
– Audit-no action not done Board members concerned and each took to task to complete.
– Cowboy Action-SSA approved not much information provided
– Membership-covered in Randy Anderson’s report on treasurer
– Tarmat from airport-in process for range use
– Trap-$174 received from Trap shoots- Faycosh made a motion to have a female champion trap shooter put on a trap shooting clinic for female shooters in September. Cost was $40 per shooter for a 4 hours clinic, with the club sponsoring the clinic and paying half of the fees. Limited to 10 attendees. Chris 2nd, passed.
– Trama Kits-4 received 2 will be at Sunday Creek Range, 1-at trap club, the other will be kept by Jim Keith for safe storage.
– Centerfire Turkey shoot-Well attended $30 to the club. Chris Schlepp and Jeff Faycosh conducted the shoot.

6) Old Business

7) New Business
– Annual Meeting-will be at the Country Club
– Membership Letter
– Updating By Laws-Article 10 amended to read as follows, motion by Jesse Smith, 2nd by Jeff, motion will be voted on at the next Board meeting.

Article X

Section 1—Miscellaneous

A) This By-laws is an ongoing document to be up dated every three years (2015,2018,2021, etc.)

1) A committee will be appointed from the membership to go over the By-laws

a) to remove anything that is not pertinent
b) put amendments in the body of document
c) submit final document to board of directors
d) board of directors go over and make changes as required with the committee, then submit to the membership for final vote.

Amend to read

Article X

Section 1—Miscellaneous

A) This By-laws is an ongoing document to be up dated every three years (2015,2018,2021, etc.)

1) Any amendments adopted prior to the update shall have removed from the updated by laws

A) any notes regarding the date of adoption
B) any text replaced or deleted as a result of the amendments adoption

2) The updated By Laws shall be signed by two-thirds of the Board of Directors and kept in the Club Secretary’s files or other location deemed to be a safe place, as well as posted on the club’s website.

-Discussion of replacement of Cheri Reed as Treasurer. Cheri’s current job is keeping her too busy to attend to the job as Treasurer, Cheri has been unable to regulary attend the board meetings. In the past no one has stepped up to take the position so Cheri kept trying to keep up with the task. Marty Scheid volunteered to be Club Treasurer. Marty made the motion, JD 2nd, motion passed and pursuant to the club bylaws Marty Scheid is the new treasurer. Steps will be taken to transfer the accounts so that Marty and Jerry will be signers on the financial accounts.

John Reed asked that Boy Scouts would be able to use one pistol bay at the rifle range, and borrow two of the club’s 20 ga. shotguns on Aug. 27th. John Reed will facilitate the activity. Passed and approved.

8) Nomination and Election of Officers and Board of Directors-Motion to replace Marty Scheid with Lee Wankel as director, JD made motion, Chris 2nd Motion passed.

9) Good and Welfare

10) Adjourn 810PM

Custer Rod and Gun Club
Board of Directors Meeting Minutes
June 19, 2018 7:00 PM
Spotted Eagle

1) Call to order and Roll call of officers Present: Jesse Smith, Jerry Austill, Jeff Faycosh, Cheri Reed, Shane Adams, JD Arneson, Randy Hart, Jim Keith, Marty Scheid and Chris Schlepp.

2) Reading of Previous Meeting Minutes moved to be accepted by Marty and 2nd by Jim, passed

3) Reading of Current Financial Report by Cheri Reed
– Bank Balance-$29,503.70
– New savings account and deposit of $2,000 for Emergency Funds-not yet completed
– Status of adding VP as secondary signer on financial accounts-Jerry moved to accept amendment as written, 2nd by Chris, passed. VP will be added as signature to the accounts.

Cheri Reedd stated that NRA annual insurance policy was paid $2,680.47

4) President Report
– Spotted Eagle remodel & mowing-Work day scheduled for June 24 at 9am to paint and mow.
– SSL Certificate-not done yet.
– Internet at Rifle Range- discussion on getting package to allow internet. Mid River package Chris made motion, Jerry 2nd passed
– LEO demo at rifle range-was approved and took place. Oversight of not being added to previous minutes.

5) Reports of Boards and Standing/Special Committees
– Action Pistol-Receipt for targets. Marty turned over $845 from Action Pistol shoot (5/3 $175, 5/17 $145, 5/24 $120, 5/31 $155, 6/7 $160, 6/14 $90) 21 Shooters average turnout. Steel Challenge on 7/5
new safe area/railroad ties-a Bunk of ties for construction of safe area and range use was approved. Jesse maid motion, Chris 2nd. Chris will pick up from ACE.
– Audit-to be completed by 7/17 meeting
– Archery-nothing to report Jeff has not yet contacted public entities.
– Cowboy Action-nothing to report
– Long Range Shoot-Forms from BLM received and filed 7 people attended $55 in donations received. Second shoot will be scheduled in early fall.
– Membership-over 400 members
– Trap-regular attendance at ladies shoots $132 to Cheri on June 15th. No youth shoots on Wednesday. Friday nights have had a couple in attendance. Camera for vandalism by shooting other than shotguns at Spotted Eagle, Jim Keith made motion, 2nd by Cheri, Jesse will coordinate.
– Trauma Kits-ordered haven’t yet arrived

6) Old Business
– Motion to Amend club By-laws: Jim Keith motioned at the last Board Meeting “To amend the club By-laws, Article IX, Section 2, to read, “A) The Vice-president shall perform the duties of the President in the absence of the President. The Vice-president shall assume the duties and responsibilities of the President should he be unavailable due to death, disability, or resignation. The Vice-president shall be listed as an alternate signer on all bank accounts held by The Club. The Vice-president shall not perform any of the duties of the Treasurer except when requested to do so by the Club Treasurer, or by the Club President. The board of directors will fill unexpired term of the Vice-president until the annual meeting where there will be nomination and election to fill out Vice-president unexpired term at that annual meeting.” The motion was seconded by Jesse Blankenship, and tabled to be voted on at the June meeting of the Board of Directors. Passed Motion by Jerry, 2nd by Chris.

7) New Business
– Centerfire Rifle Shoot-Sunday August 5th Chris and Jeff will corrdinate 9am to 2 pm. Chris made motion, 2nd JD and passed.
– EDC “Introduction to Concealed Carry” class in July-Jesse made motion, Jim Keith 2nd passed
– Miles Muscha, Pheasants Forever Youth trap shoot dates-Cheri made motion, Jeff 2nd passed will use Spotted Eagle trap range 9am-noon on 8-11, 8-18, 9-8, 9-15 will pay for targets Muscha will run range.
– Hunter Ed Field Day at Spotted Eagle July 15th.JD made motion, Randy 2nd passed

8) Nomination and Election of Officers and Board of Directors

9) Good and Welfare- Change of locks and door knobs for new keys, Cheri made motion, 2nd Marty, passed

10) Adjourn 8:30PM

Custer Rod and Gun Club
Board Meeting Minutes
April 17, 2018 7:00 PM
Spotted Eagle Clubhouse

1) Call to order and Roll call of Officers and Directors present: Jesse Smith, Jeff Faycosh, Shane Adams, JD Arneson, Jesse Blankenship, Daniel DeLong, Jim Keith, Marty Scheid and Chris Schlepp.

2) Reading of Previous Meeting Minutes moved by Jesse Blankenship to accept and 2nd by Marty Scheid, passed

3) Reading of Current Financial Report-No report Cheri Reed absent
– Bank Balance
– New savings account and Emergency Fund deposit

4) President Report
– Rifle instructors certification- No NRA Counslers are interested in providing training locally
– Website and membership applications- Site security needs updated. Marty moved for SSL and second by Chris, passed
– MWF Horse Creek Easement Letter-the membership approved signing on the letter. Jesse was informed it too late to add our signature to the letter.
– Spotted Eagle Remodel-Glader needs to install and outlet for the AC, Needs drywall tape and mudded and plumbed for water and stool. Jim Keith and Jesse will work on plumbing, Thursday 4/19. Chris, Marty and Jeff will work on the tape and mudding on 4/22.

5) Reports of Boards and Standing/Special Committees
– Action Pistol-Talk of getting trauma kits for range use, Jim Keith will research. Marty got the walls transported from Billings. Discussion about purchasing tablets for scoring at range days, can be used for all shooting sports. Motion to purchase 3 tablets with protection covers plus supplies for safe shoot area $500, made by Jim and 2nd by Chris, passed. Motion to pay for fuel for Marty’s trip to Billings for the walls. $109 made by Jim, 2nd by JD, passed.
– Cowboy Action-SSA has been approved
– Shotgun-Jesse will help Jeff on Tuesday Ladies Trap shoot on the 24th. Lots of people interested in attending.
– Archery-Jeff will check on locations, permits for several areas to have a 3D shoot.
– Audit-nothing yet to report on the financial Audit and physical inventory.

6) Old Business-Randy Anderson reports 398 members and the electronic cards are running low. Marty made a motion to purchase 100 new cards for $310, second by Shane 2nd, passed.

7) New Business
– Reschedule Rimfire Shoot for April 28th, Jeff presented bill for targets plus shipping $35.55, Motion to change date and pay bill, by Jesse B and 2nd by JD, passed
– Rifle range work day-set for April 29th at 0900 lots of work to be done posting of range closure, motion for Jesse to purchase food and drink for volunteers $100 made by Jim, 2nd by Daniel, passed.
– Rifle Range property covenants
– FWP requested to use trap range Saturday May 5th 2pm – 8pm for Range Safety Officers, cook out and maybe trap shooting.- Marty makes the motion, Chris 2nd, passed for FWP use of the trap range. Jeff will be there to open and run.
– Long Range Shooting Workshop Sat. June 9th- JD will set up and run at Calypso in Prairie County, $5 members, $10 nonmembers, JD made motion, Jim 2nd, passed.
– Club Key log-discussion about getting all keys logged in/out up to date.

8) Nomination and Election of Officers and Board of Directors-Jesse B made a motion for a second signer on the accounts in the absence of the Treasure and that the Vice President should be the other signer, Shane 2nd, passed. Discussion on by-laws and notice to membership of the change of duties.

9) Good and Welfare
– Volunteer Incentive Raffle nominations

10) Adjourn at 2037

Custer Rod and Gun Club
Board of Directors Meeting
March 20, 2018 7:00 PM
VFW

1) Call to order and Roll call of officers at 1905
Attendance: Jesse Smith, Jeff Faycosh, Cheri Reed, JD Arneson, Jesse Blankenship, Daniel DeLong, Randy Hart, Jim Keith and Marty Scheid.

2) Reading of Previous Meeting Minutes. Minutes were moved to be accepted by Jim Keith second by Dan Delong, passed

3) Reading of Current Financial Report, Cheri Reed reported $38,196 in Cash/bank. Cheri and Randy Anderson located two CDs at US Bank and 2 at Stockmans Bank, CD’s valued at $2,300 each. Cheri reported that the metal targets were paid. Motion to accept Financial Report by JD Arneson, second by Jim Keith, passed

4) President Report
– Youth Rifle Instructors-Still looking for NRA instructor to train 3 select members for NRA RSO/Instructors
– Spotted Eagle Project-Chris and Marty cleaned up trap house along with Jesse Smith. Marty completed sheetrock install. Cornerstone finishing construction this date. Bathroom floor needs leveler and smoothed to facilitate cleaning. The water heater was too big, smaller one being obtained, needs installed, Glader Electric is updating electrical service. JD Arneson will clean and go through the donated air conditioner before installed. Volunteer work date will be scheduled, Jesse Smith will advise of a date. Update on GoDaddy is actually $398 for 5 years so it was more inexpensive that believed.

5) Reports of Boards and Standing/Special Committees
– Long Range shoot-JD Arneson and Randy Anderson are hoping to set a shoot around the end of June first part of July, pending BLM or private range availability.
– Action Pistol-Jesse Blankenship said the metal targets are received, we got free shipping along with a free $70 target. Testing on new targets will take place with cooperation of Action Pistol group. The company requests a video of targets being used in pistol shoots to be put on their Website. Action pistol meeting thursday at Marty’s house was posted on Action Pistol group. Proposed increase in price for Action Pistol shoot to $5 member $10 nonmember. Moved by Jesse Blankenship, 2nd Daniel Delong Passed. Motion was made to use club 870 shotguns for 2 gun shoot. Moved by Jesse Blankenship, 2nd by Jim Keith passed. Discussion continued on Safe Area construction will be put on agenda for next meeting.
– Cowboy Action-Randy Hart requested $50 for SASS membership, Cheri wrote check. Randy made a proposal for 3 gun Cowboy action shoot at a date to be determined. Also Randy proposed an introduction to Cowboy Action shooting
– Shotgun-Nothing
-Archery- Ken Boschee advised he has the club targets stored in the club trailer. 40-50 targets. Ken said a 3D shoot can be held at his place, suggestions for Woodruff Park and backside of Sunday Creek range. Still in discussion stage.

6) Old Business
– .22 Silhouette shoot Sat. May 12- Approval for the Rimfire Turkey shoot from 0900-1400 Jeff Faycosh made motion, second by Jim Keith, passed..bullseye targets to be ordered for shoot. Jeff Faycosh will coordinate.
– Emergency Fund deposit-Approximately $6,000 per year in operations costs (insurance, utilities, garbage, banquet costs). 1/3 will be deposited annually to buidl up emergency fund. Motion made to deposit $2,000 annually into new savings account. When the CD’s mature this fall move them into savings account since they were hard to locate since they were purchased long ago. Jesse Smith made motion, 2nd Jim Keith, passed
– FNRA Donation Request-request by Shane Adams to underwrite prizes for Friends of NRA. After discussion Jeff Faycosh motioned for $200 to underwrite prize, 2nd by Jim Keith, passed.

7) New Business
– Lady’s Trap shoot-Every Tuesday evening 1830 starting April 10th, with the exception of 3rd Tuesdays each month. Jeff Faycosh will coordinate. No coaching unless shooter bring their own. Members $3, non members $4. Jeff Faycosh made motion, 2nd by Jesse Blankenship, passed
– Financial Audit-Motion to conduct financial audit and physical inventory of all club property as best practice annually. Committee members Cheri Reed, Randy Anderson and Jim Keith to be completed by July 1st. Motion by Jeff Faycosh, 2nd by Jesse Smith, Passed.
– SASS Membership-$50 check requested by Randy Hart and provided by Cheri Reed.

8) Nomination and Election of Officers and Board of Directors
– Volunteer Incentive Raffle Nominations: Marty Scheid, Chris Schlep, Jesse Smith, Randy Anderson

9) Good and Welfare
– Todd Burch regarding Montana Wildlife Federation. Todd presented a letter of support for Horse Creek Ranch for public access in Wibaux County requesting support from CCRGC. Motion was made to send out inquiring for support to all members via email by Jesse Blankenship, 2nd by Jim Keith. Email deadline for response March 28th. Passed awaiting input from membership before letter is supported.

10) Adjourn 2033 hours

The Board of Directors meets at 7:00 PM on the third Tuesday of each month (Feb. – Dec.) Officers and Directors are elected to the Board at the Annual Meeting and Banquet the third Saturday of January.

Custer Rod and Gun Club
Annual Club Meeting & Banquet Agenda
Jan. 20, 2018 6:00 PM
Banquet starts 6:00 PM
Town and Country Club

1) Call to order and Roll call of officers:
– Called to order 7:26 PM

– Pledge of Allegiance recited

– Attendance taken:
Officers Present: Randy Anderson, Jesse Smith, Cheri Reed
Directors Present: Shane Adams, Todd Burch, Daniel DeLong, Randy Hart, Marty Scheid
Members Present: Approximately 100 members, associate members, and guest

2) Reading of Previous Meeting Minutes
Jesse Smith motioned, “We except the minutes from the 2017 Annual Meeting as posted on website.” The motion was seconded and passed.

3) Reading of Current Financial Report
Cheri Reed reported the club has $30,985.41 in the bank. Rick Abbott motioned to accept the Treasurer’s report. The motion was seconded and passed.

4) President Report
– Randy Anderson reported the club has 292 paid 2018 members so far. We ended 2017 with around 430 members. So around three quarters have already renewed and and will continue taking renewals until Feb. 15th.

– Randy Anderson also reported the club is still working on the remodel project of the Spotted Eagle clubhouse. The project ran into problems last year. When we needed running water we found out the well wasn’t working. We ended up having to put in a new pump in the well. Jesse Smith framed most of the bathroom. Randy got bids for a security door for the vault area last week, and we can now get the masonry guys to start on the vault wall.

5) Reports of Boards and Standing/Special Committees
– Action Pistol: Jesse Blankenship reported they formed a committee to run the Action Pistol shooting and Jesse Smith reported the Action pistol has made a profit of approxomately $1,800 since it was started 5 years ago.

– Cowboy Action: Randy Hart reported he has some paperwork that needs to be renewed to stay registered as a SASS club. Randy Hart reported they are always looking for new shooters as there hasn’t been many lately and he is thinking about doing a rim fire version of a 3-Gun match concurrently with the Cowboy Action matches. Randy Anderson pointed out that there has already been some discussion of the Action Pistol expanding to include a regular 3-Gun match as well.

– Shotgun: Randy Anderson reported that Jerry Austill had been opening the trap range on Wednesday nights just before it was shut down for the winter, but we’ve gone through several volunteers opening and running the trap range last year, who have got burned out when no shooters show up. Randy Anderson reported we need more interest in running trap and shooting trap.

– Archery: Jesse Smith reported that there has been no archery activity in 2017. The club has targets including 3D targets that are being stored by Ken Boschee and can be used for an archery match or league. We just need someone who is interested in putting on a match or league.

6) Old Business
n/a

7) New Business
Randy Anderson introduced a motion by Jesse Smith to amend the club By Laws by replacing Article XI, Section 1, Subsection B, which had been removed by the Board of Directors on 5/24/16, with the following:
“B) Any changes to the by-laws shall:

1) take affect immediately
2) be noted in the by-laws posted on the club’s website, with the date amended
3) be included in the next update of the by-laws”

The motion was seconded and passed unanimously.

– Chronic Wasting Disease presentation by Montana Wildlife Federation (moved from Good and Welfare)
John Bradley from MWF gave a presentation on Chronic Wasting disease in Montana. He said it is affects white tail, mule deer, elk, moose. There is no cure, and is fatal to the animal. It has been in states surrounding Montana for 20 years but hasn’t been in Montana. Last year there the first positive test was found in Montana. It kills 25-40% of the animal population. MWF and FWP don’t want large populations of wildlife in small areas like game farms or feed grounds because it spreads the disease faster. No deer urine can be imported from states known to have CWD. MWF is encouraging testing of roadkill deer, and other monitoring efforts in various, particularly affected, areas of Montana. John encouraged people to contact himself or MWF to convey any concerns about how the MWF and FWP are responding to the infection, or with ideas of what else they could do.

8) Nomination and Election of Officers and Board of Directors
– Randy Anderson read the nominations that had been made during the banquet and meeting. They were:

Nominations for President, currently held by Randy Anderson were: Jesse Smith
Nominations for Treasurer, currently held by Cheri Reed were: Cheri Reed, Jeff Faycosh
Nominations for Director position currently held by Jim Keith were: Jim Keith
Nominations for Director position currently held by Marty Scheid were: Marty Scheid
Nominations for Director position currently held by Todd Burch were: Jesse Blankenship
Nominations for Director position currently held by Randy Hart were: Randy Hart

– Randy Anderson asked if there were any further nominations for any of the positions to be filled. There were no further nominations and nominations were closed.

– Randy Anderson asked for a vote for electing Jesse Smith as President. He was elected unanimously.
– Jesse Smith motioned “We take nominations and vote to fill his current position as Secretary.” The motion was seconded and passed.
– Randy Anderson asked for nominations for Secretary. Jeff Faycosh was nominated. There were no further nominations made for the position.
– Randy Anderson asked for a vote for electing Jeff Faycosh as Secretary. He was elected unanimously, then declined the previous nomination for Treasurer.
– Randy Anderson asked for a vote for electing Cheri Reed as Treasurer. She was elected unanimously.
– Randy Anderson asked for a vote for electing Jim Keith as Director. He was elected unanimously.
– Randy Anderson asked for a vote for electing Marty Scheid as Director. He was elected unanimously.
– Randy Anderson asked for a vote for electing Jesse Blankenship as Director. He was elected unanimously.
– Randy Anderson asked for a vote for electing Randy Hart as Director. He was elected unanimously.

9) Good and Welfare
– MWF Presentation (was held prior to Nominations and Elections)

– Jesse Smith and Randy Anderson announced what raffle and door prizes were donated by which members and Miles City businesses. They expressed the clubs deep gratitude for the support of all who donated, and asked the members to please remember the businesses who support our club and thank them when they are doing their shopping around town.

– Door prizes and raffle winners were drawn and announced. Noteworthy prizes and winners were:
* Door Prize – Ruger American 6.5 Creedmoor Rifle, won by Thomas Smith
* Playing Card Raffle – Sig Sauer P320 9mm, won by Tim King
* Volunteer Incentive Raffle – Glock 19 9mm, won by Randy Anderson
* Bucket Raffle – Saae .17 HMR package with Scope, won by Bill Bolton
* 50/50 Raffle – $355, won by Todd Burch

10) Adjourn
The motion to adjourn was made, seconded, and passed at 8:29 PM.