Custer Rod and Gun Club
Board Meeting Minutes
April 19, 2016 7:00 PM
Spotted Eagle

Call to order: 7:00 PM

Present: Randy Anderson, Ty Rainey, Jesse Smith, Cheri Reed, Todd Burch, Daniel DeLong, Tom Fulton, Larry Hudson, Jim Keith, Marty Scheid

Reading of previous meeting minutes:
– Jim Keith motioned “We accept the minutes from the March meeting, as posted on the website.” The motion was seconded, and passed.

Reading of current financial report: Postponed until later in the meeting.

Presidents Report:
– Randy Anderson had nothing to report.

Reports of Boards and Standing/Special Committees:
– Keith Hall reported that the youth shoots are all expected to be held as planned.

– Keith Hall reported that 4H didn’t use Spotted Eagle as planned on March 29th, and will want to reschedule. They will contact us when they are ready.

– Randy Anderson that Ken Boschee is still working with the trap thrower manufacturer and they think that a relay that was previously replaced, may not have been the correct relay.

– Jesse Smith read highlights of the results of the membership survey the Board sent out last month.

Tod Burch motioned, “We post the entirety of the survey, minus the column that contains member’s contact information, on the website along with select comments by the Board.” The motion was seconded, and passed.

Reading of current financial report: Cheri Reed reported we currently have $29,622.00 in the bank.

– John Bradley from Montana Wildlife Federation reported he was attending the meeting to introduce himself to the new Directors and reported that the MWF will be celebrating their 80th anniversary May 14th in Helena. If anyone happens to be in the area, they are invited to attend. He will send the club an email with more details.

Old Business:
– Cheri Reed motioned, “We cancel the rile range work day in April and reschedule it for June 4th.” The motion was seconded, and passed.

– Vote on motion made by Todd Burch, and seconded at last month’s meeting to amend the club Bylaws to include “All club memberships will be sold December 1 through February 15th at which time no further memberships or renewals will be sold for the remainder of the year. The club may at it’s discretion, host a limited number of staffed “Range Days” where the public can attend for a fee per firearm”. The motion passed.

– Vote on motion made by Cheri Reed, and seconded at last month’s meeting “To cease 2016 renewals of memberships effective June 1st 2016, final notices will be sent to the delinquent members.” The motion passed.

New Business:
– Bob Brown requested to hold a Dog Days Shoot July 16th at the Sunday Creek Rifle and Pistol range. He would set up starting the morning of 15th, hold the shoot and tear down on the 16th. The 200 yard range would need to be closed both days.

Tom Fulton motioned “We allow Mr. Brown to run the Dog Days shoot on July 16th, which will require closing the 200 yard range on the 15th and 16th and the club will provide people to supervise the gate.” The motion was seconded, and passed.

– FWP requested to use the Spotted Eagle clubhouse for a Kids Fishing Day May 5th 7am – 3pm. Jim Keith motioned “To allow FWP to use the Spotted Eagle clubhouse on May 5th.” The motion was second, and passed. Keith Hall volunteered to open the clubhouse for them.

– Jesse Smith motioned “To amend the Bylaws to remove Article XI, Section 1, Sub-Section B; and clauses 1, and 2.” The motion was seconded and will be voted on at the next meeting.

– Jesse Smith motioned “To amend Article 1, Section 1, Sub-Section B; to read, ‘B) A member’s spouse and children (under 18 years of age) will have the use of the club as an associate member with all the privileges of the club, with the member present and responsible for them. They will not have a vote and cannot hold an office as an associate member. All associate members will be accompanied by member.'” The motion was seconded and will be voted on at the next meeting.

– A work day to gut out the bathroom at the Spotted Eagle clubhouse was scheduled for 9:00 AM May 14th.

Nominations and Elections:
– To fill the vacant Director position on the board, formally held by William Williams, Tom Fulton nominated Shane Adams, Ty Rainey nominated Chris Schlep. Both nominations were seconded. Shane Adams received the majority of the votes and was elected to the Board of Directors until the 2017 Annual Meeting.

Good and Welfare:
– Todd Burch reported that there have been non-members caught shooting pistols and rifles at the Spotted Eagle trap range. If anyone sees someone shooting anything other than shotguns or archery, the police should be called immediately.

Jesse Smith motioned, “We authorize a budget of $200 to purchase 3 or 4 signs for Spotted Eagle that state it is shotgun only.” The motion was seconded and passed.

Adjourned: 9:01 PM