Board of Directors Meeting Minutes March 18, 2014

Custer Rod and Gun Club
Board of Directors Meeting Minutes
March 16, 2014

Meeting called to order at 7:04 PM

  • Board Members in attendance: Keith Hall, CJ Truesdale, Jesse Smith, Cheri Reed, Kenny Boschee, Jeremy Kueffler, Todd Burch, Jim Keith, Randy Anderson
  • Board Members absent: Ken Hess, Ron Hurr, Jeff Williams
  • Non-Board members in attendance: Matt Lasin, Tion Syring, (others who didn’t sign in)

Minutes from previous meeting

  • Jeremy Kueffler moved “We accept the minutes from the February 17th Board or Directors meeting as posted on the website.”
    • Motion was seconded and passed.

President’s Report

  • Keith Hall reported that Ken Hess asked for his absence to be excused as he was out of town. Keith Hall moved “We excuse Ken Hess’s absence.” Motion passed.
  • Keith Hall reported:
    • He had new bearings installed in the trailer used to haul the club’s tables.
    • Cheri Reed, John Reed, Ken Boschee, and Keith Hall have all paid their own fees and tested to become NRA level 1 Shotgun Coaches, and Scholastic Clay Target certified. When their test results come back the club will have four people certified to teach the Youth and Women’s trap shooting classes.
    • On May 10th and 11th Tina Garbo would like to use our trailer and tables for a swap meet.
      • Randy Anderson moved “We charge $100 for ‘for profit’ organizations to use our tables.” The motion was seconded and passed.
      • Cheri Reed pointed out that when Holy Rosary Hospital held their event last year, they only paid for the clay targets they used, and did not pay for using our tables.
    • Keith Hall appointed an Financial Audit committee to audit the Treasurer’s records sometime after June at convenient time for the committee and the Treasurer to meet.
      • Appointed to the committee were: Keith Hall, Todd Burch, and Mike Bricco
    • Keith Hall inquired as to how the Board felt bout purchasing 12 copies of Robert’s Rules of Order, to be provide a copy to each of the Board members. There was some discussion and it was decided that CJ Truesdale would do some research and see what materials he could acquire for the Board members, at no cost from the internet.

Committee Reports

  • Cheri Reed reported that when they opened the trap houses on March 9th they were flooded from the melting snow and ice. She said they spent approximately $230 on two 100′ hoses and two electric water pumps, plus paid $100 to Steve Anderson for snow/ice removal with his bobcat. She also said Ken Boschee brought his gas powered 3″ pump and worked to get the trap houses pumped out. She said the trap throwers were briefly underwater, but sustained no damage.

Financial Report

  • Cheri Reed reported that the club has finally received the $3,000 promised by the Yellowstone Caviar Grant, for improvements completed at the Spotted Eagle Trap Range in 2013.
  • Treasurer Cheri Reed reported the club’s checking account had an available balance of $9,254.40 and an actual currant balance of $9,930.40.
  • Jesse Smith reported that after Cheri Reed had checked the balance in the checking account he had transfered $1,618.68, which was the entire balance of the club’s PayPal account, to the checking account.
  • Randy Anderson reported that 314 members have paid their 2014 membership renewals, but approximately 80 members have not renewed their memberships, and were in possession of approximately $200 worth of access key cards.

Old Business

  • Randy Anderson reported that he had contacted the neighbors to the west of the Sunday Creek range (Benjamin and Patricia Blaquiere) who apparently have fencing built on the club’s property. He said hey assured him it was only a temporary electric fence just to get power over to another electric fence they have. He said that they also mentioned that the permanent 4-wire fence between their property and the gun club’s was in need of some repairs, but they were not interested in the club paying for half the cost of repairs. Anderson also reported that Ben Blaquiere, and Randy Hart were both individually interested in the possibility of leasing the Western lot of the Rifle range, for horse grazing.
  • Randy Anderson moved “The third Tuesday of every month at 7:00 PM is designated as the Board of Directors Meeting.” Motion was seconded and passed eight votes to one.
  • Randy Anderson moved “To strike Article II, Section 3, Subsection A, from the club By-Laws.” The motion was seconded, and passed unanimously.
  • Randy Anderson read the Letter of Understanding that he wrote to clarify the Club’s policy Agency Memberships.
    • Cheri Reed moved “We accept the Agency Memberships letter of understanding, as read.” The motion was seconded, and passed.

New Business

  • Warden John Kieser, of Fish Wildlife and Parks, thanked the club for allowing FWP to have an Agency Membership in order to use the rifle range to qualify their officers.
  • Jesse Smith presented an email the club received from Mike Freeman regarding the Board of Directors Meeting locations, and the reply he had sent to Freeman.
  • There was discussion about options for creating bathroom facilities at the Sunday Creek Range. Keith Hall created a committee to look into the best options available. Hall appointed a CJ Truesdale as the committee chairman, and Jim Keith as a committee member.
  • Cheri Reed moved, “We will do something for Youth Trap shoot this year, and Keith Hall should pick up the shells from FWP.”
  • Jeremy Kueffler moved, “We have a Youth .22 shoot this year.” The motion was seconded and passed.
  • Jeremy Kueffler moved, “We cap the Youth .22 shoot’s ammunition budget at $300.” The motion was seconded and passed.
  • Cheri Reed moved “We commit to give up to 15 cases of clay targets for the Women’s Shotgun Clinic.” The motion was seconded and passed.
  • Cheri Reed moved “To allow Tod Burch to use the Spotted Eagle clubhouse for a birthday party on May 24th, at no charge.” The motion was seconded and passed.
  • Jim Keith moved, “To allow Jesse Smith to purchase weed killer and spray weeds at the Sunday Creek range, as he sees fit.” The motion was seconded and passed.
  • Keith Hall reported the pop machine that Blue Rock Distributing was authorized to install outside of the Spotted Eagle clubhouse, will be installed on the 1st of April, and the club will receive 17% of profits from it.
  • Jim Keith moved “We order three pallets of clay targets from Red Rock.” The motion was seconded, and passed.

Adjourn

  • Cheri Reed moved, “To adjourn.” The motion was seconded and passed at 8:59 PM.