Custer Rod and Gun Club
Board of Directors Meeting Minutes
June 21, 2016
Spotted Eagle

Call to order and Roll call of officers: 7:07 PM
Present: Randy Anderson, Ty Rainey, Jesse Smith, Cheri Reed, Todd Burch, Daniel DeLong, Tom Fulton, Jim keith, Marty Scheid, Shane Adams

Reading of Previous Meeting Minutes:
Jesse Smith motioned “We accept the minutes from the May meeting as posted on the website.” The motion was seconded and passed.

Reading of Current Financial Report:
Cheri Reed reported we have $24,441.24 in the bank.
Randy Anderson reported we finished accepting 2016 memberships at about 377 members.

President Report:
Randy Anderson reported that MWF contacted him and said they have a manufacturer who will supply shot shells if we put on a MWF affiliated trap shoot of some sort. He asked to include discussion about it on the July agenda.

Reports of Boards and Standing/Special Committees:
– Rifle Range: Jesse Smith reported 11 people showed up for the rifle range work day June 4th and they were able to get the septic situation corrected; the old shed, trim on the clubhouse, and wooden shooting benches painted; the pond behind the pistol bays drained, the steel targets repaired, weeds sprayed, and other various projects completed.

– Action Pistol: Jesse Smith reported that he turned in $177 in shooting fees collected over last 4 weeks.

– Trap/Archery Range: Jesse Smith reported that he installed the four new “Shotgun/Archery Only Signs” at trap range. Todd Burch reported The City is setting up a meeting to discuss extending our usage lease at Spotted Eagle for an additional 5 – 10 years beyond it’s current expiration.

Good and Welfare:
– Miles Muscha, from Pheasants Forever, requested to use the Spotted Eagle clubhouse and trap range for their annual Kids Pheasants Forever course. The classes would be held from 9am-12pm on July 30, Aug. 20, Sep. 10 and Sep. 17, and they will not need anyone to open the clubhouse as he already has a key. Jim Keith motioned “We allow Pheasants Forever to use the trap range and clubhouse on the dates requested” The motion was seconded and passed.

– Miles Muscha also asked if PF can put up a banner at Spotted Eagle for a couple weeks to attract kids for the aforementioned class. The Board approved it by consensus.

Old Business:
– Jesse Smith reported that no comments from The Board about the survey results were ever turned in, so he just went ahead and posted the results on the website without any comments.
– Randy Anderson reported that The City told him we have several years left on our usage agreement for Spotted Eagle, and we didn’t have to worry about ever loosing that agreement. He reported that means the motion made last month to set a budget of $8,000 is good to go, and we can start improvements immediately. He said we just need to figure out a floor plan. He also said he will contact Brush Trucking to inquire about borrowing a storage container while the work is done. Randy also reported he is working with the college on obtaining the vault door from the old armory to install during the Spotted Eagle remodel.

– Cheri Reed reported that she hasn’t yet found any classes to get new rifle instructors NRA certified to teach the youth .22 class in the spring.

– Jesse Smith reported we need to schedule someone to open the Spotted Eagle clubhouse for FWP on July 15th, but Miles Muscha said he will be part of FWP’s event and can open the clubhouse for them.

– Shoot Dog Day’s event July 15th and 16th: Daniel DeLong volunteered to guard the steel targets Friday night July 15th, after they are set up for the match, and will supervise the event on Saturday to make sure non-members are not sneaking into the club. Todd Burch said he will help on Saturday but will be on call and may need to leave unexpectedly

New Business:
– Miles Muscha said he works for FWP and would like to mow the spotted Eagle range in July before they hold their kids fishing day.

– Tom Fulton turned in his resignation effective at the end of June, as he will be moving out of the community. Cheri Reed motioned “We accept Tom’s resignation.” The motion was seconded and passed.

– At Tom Fulton’s request, Jim Keith motioned, “We hold a Law Enforcement Appreciation Action Pistol Shoot on July 7th, and invite all law enforcement officers to shoot the match for free.” The motion was seconded and passed.

– There was discussion about the need for volunteers to consistently open the trap range. It was decided that Jesse would send out a club email asking if anyone was interested in participating in a trap league, and/or take responsibility for opening the trap or skeet range for weekly shooting.

Nomination and Election of Officers and Board of Directors:
– Jesse Smith nominated Chris Schlep to replace Tom Fulton on the Board of Directors. The motion was seconded, and he was elected by unanimous vote.

Good and Welfare:
n/a

Adjourn: Marty Scheid moved to adjourn the meeting. The motion was seconded and passed at 8:14 PM.

Custer Rod and Gun Club
Board of Directors Meeting Minutes
May 24, 2016
Sunday Creek Range

Call to order and Roll call of officers: 7:04 PM
Present: Randy Anderson, Ty Rainy, Jesse Smith, Cheri Reed, Shane Adams, Daniel DeLong, Randy Hart, Larry Hudson, Marty Scheid. Plus two members.

Reading of Previous Meeting Minutes:
– Jesse Smith motioned “We accept the minutes from the April meeting as posted on the website.” The motion was seconded and passed.

Reading of Current Financial Report:
– Randy Anderson read a report submitted by Cheri Reed that stated she has paid the club’s insurance and the club has $24,550.33 in the bank.

President Report:
– Randy Anderson reported that he has tried contacting the city about renewing our lease at Spotted Eagle before we put a bunch of money into remodeling the whole clubhouse, but has been playing phone tag and hasn’t been able to get a hold of anyone yet.

Reports of Boards and Standing/Special Committees:
– Randy Anderson read a report that Keith Hall submitted that stated that FWP used the club’s Spotted Eagle range on May 5th to hold their Hunter Safety field day. 137 kids and 32 adults used the facilities and Keith donated 168 bottles of water and 80 pounds of ice in the name of the club.

– Randy Hart reported that the Cowboy Action Shooting hasn’t had much participation recently, with only 1 person showing up for the May shoot. However the May shoot had been rescheduled and next month they will be back on their normal schedule.

– Jesse Smith reported that Action Pistol Shooting is off to a good start this year, with 23 shooters the first week, 27 the second week, and 22 shooters the third week. He turned in $126 in shooting fees to the Treasurer at the meeting.

Old Business:
– It was determined that the rifle range work day will be held as scheduled on June 4th at 9:00 AM. Jesse will send out emails and contact members who indicated they would be willing to help out, in an effort to get enough volunteers to complete the work. Projects planed for the day will include finishing painting the trim on the clubhouse, painting the shed next to the clubhouse, refurbishing and painting the wooden shooting benches, replacing broken seats on other shooting benches, resetting misplaced target receivers in the first pistol bay, filling in ruts in front of the pistol bays, work on the septic system for the new bathroom, repairing steel targets on the rifle range, repairing berms and target backers on rifle range, mowing, spraying weeds, possibly setting the post for the new NRA High Power range, etc.

– Cheri Reed motioned “We spend $100 to provide food and drinks to volunteers on the work day.” The motion was seconded and passed.

– Vote on the motion by Jesse Smith “To amend the Bylaws to remove Article XI, Section 1, Sub-Section B; and clauses 1, and 2.” The motion was introduced and seconded at the April meeting and required to be voted on at the May meeting. The motion passed at the May meeting.

– Vote on the motion by Jesse Smith “To amend Article 1, Section 1, Sub-Section B; to read, ‘B) A member’s spouse, and children (under 18 years of age) will have the use of the club as an associate member with all the privileges of the club, with the member present and responsible for them. They will not have a vote and cannot hold an office as an associate member. All associate members will be accompanied by the member.’” The motion was introduced and seconded at the April meeting and required to be voted on at the May meeting. The motion passed at the May meeting.

– The Board discussed the need to post some responses from the Board when we post the results of the membership survey conducted recently. It was decided the Board would bring their suggested comments to discuss at the June 4th work day and posted soon after.

New Business:
– Jesse Smith reported that Jim and James Coleman would like this to be the last year that they run the Youth .22 shoot and that we need to find new volunteers to run it next year. Cheri Reed agreed to try to find the nearest NRA Basic Rifle Instructor certification class, but we need volunteers to get certified and teach the class next year.

– Jesse Smith reported that the septic tank for the new bathroom is taking on water and has flooded twice this Spring. He has locked the door until repairs can be made. The Board decided to perform repairs during the work day June 4th.

-Spotted Eagle Remodel
Cheri Reed motioned “We approve a budget of up to $8,000 for a complete remodel of the Spotted Eagle clubhouse, pending approval to extend our usage agreement by the City. If the usage agreement is not extended then we approve a budget of $2,200 for the remodel of the bathroom and upgrades to the electrical and clubhouse.” The motion was seconded, passed.

– Jesse Smith reported that someone has vandalized the steel targets in one of the pistol bays by shooting armor piercing or steel core rifle ammo. Approximately $400 worth of steel targets now have one side that is unsafe to shoot because of the divots created by the vandal, and have several holes shot clean through them. The Board decided to use materials we already have to install two signs at the entrance and exit points of the pistol bay area. The Board will determine what to have printed on the signs after the posts are installed.

– Jesse Smith reported that FWP wants to use the Spotted Eagle clubhouse on July 15th for a BBQ they plan to hold after training they are holding in Spotted Eagle. Jesse Smith motioned “We let FWP use the Spotted Eagle Clubhouse on July 15th.” The motion was seconded and passed.

Nomination and Election of Officers and Board of Directors:
n/a

Good and Welfare:
– Jesse Smith read an email the club received from a club member Dale Tribby who inquired if the club was no longer affiliated with the Montana Wildlife Federation

Adjourn: 8:46 PM