Custer Rod and Gun Club
Meeting of the Board of Directors
February 17, 2015
VFW

Meeting Called to order: 7:03 PM

Directors Present: Keith Hall, Randy Anderson, Jesse Smith, Cheri Reed, Todd Burch, Ken Boschee, Daniel DeLong, Jim Keith, William Williams

Previous Meeting Minutes:
Jesse Smith motioned “We accept the minutes from the previous Board of Directors Meeting as posted on the website.” The motion was seconded and passed.

Reading of current financial report:
Cheri Reed reported that the club currently has $22,305.25 in the bank, plus she as some various deposits to make. She hasn’t yet transferred the $2,500 that was borrowed from the CD for a trap thrower, but will get it done in the next couple weeks.
Jim Keith motion “We accept report the financial report as read.” The motion was seconded and passed.

President report:
Keith Hall reported he didn’t have anything to report but will be discussing this year’s youth shoots at next months meeting.

Reports of Boards and Standing/Special Committees:
Rifle Range Committee – Jesse Smith reported that the Friends of the NRA’s state committee has recommended our grant request for building a bathroom/storage building and dirt work at the Sunday Creek Rifle and Pistol Range, for full funding. It is now up to the Friends of the NRA’s National committee to approve the request, but we should have an answer in about a week from now.

Trap Range Committee – Cheri Reed reported that trap shooting has resumed on Sundays, and there are 300 cases of clays left in the clubhouse. When the weather gets better we need to move the clays into the trap houses to make room for repairs to be done in the clubhouse, then order more clays.

Old Business:
Cheri Reed reported Mule Deer Foundation has sent a plaque to recognize the Custer Rod and Gun Club’s support of their organization in 2014. Cheri gave the plaque to Jesse Smith to be hung in the Sunday Creek clubhouse.

New Business:
Cheri Reed reported that the Boy Scouts have several groups they want to get trap badges for. They want to use our facilities and probably borrow the club’s shotguns, but will pay for clays and provide own shells and instructors. They don’t have an exact date yet, but it will be after March 15th. The Board agreed by consensus to approve their request, and Cheri will work out a schedule with the Boy Scouts.

Cheri Reed reported that we need to do work in the bathroom at Spotted Eagle; that we have two windows and an air conditioner waiting to be installed; and we need to paint the outside of the clubhouse and the trap houses.
There was no motion made, and it was agreed that we need estimates for what the work will cost.

Ken Boschee motioned “We approve a budget of $4000 to purchase steel targets for the rifle & pistol range.” The motion was seconded and passed, unanimously. A committee was formed to decide how to spend the money on each range, with Jesse Smith being appointed as the head of the committee and the person authorized to approve the actual purchases.

Club member, Jeff Essmen, questioned why the general membership doesn’t have access to the clubhouse at the Sunday Creek range. He suggested putting a access card reader like what’s on the gate, on the clubhouse and allowing members to use the facilities at will. There was discussion about the rights of the members vs. the damage and cost potential to the clubhouse. There was no motion made, but Randy Anderson was assigned the task of finding out what it would cost to install a card reader lock on the clubhouse, and the issue will be discussed at the next meeting.

Ken Boschee motioned “We give the Pheasants Forever $100 for their annual banquet.” The motion was not seconded, but the topic will be discussed again at the next meeting.

Nomination and election of officers and board of directors:
n/a

Good and welfare: (presented at earlier in meeting)
Jonathan Kieser with FWP and Pheasants Forever thanked the club for our previous support of Pheasants Forever, and requested we continue to support them by being a sponsor of their Pheasants Forever banquet again in 2015.

Adjourn:
Cheri Reed motioned “We adjourn the meeting”. The motion was seconded and passed at 9:01 PM.

Custer Rod and Gun Club
Annual Meeting Minutes
1/19/15
VFW, Miles City MT.

Meeting called to order to order: 7:18 PM

Attendance:
President: Keith Hall, CJ Truesdale, Jesse Smith, Cheri Reed, Ken Boschee, Jim Keith
+ approx. 70 people

Previous Meeting’s Minutes: John Reed motioned, “We skip the reading of the previous minutes.” Motion seconded, and passed.

Financial Report: Cheri Reed reported the club currently has $14,937.38 in the bank, plus the money she will be depositing from tonight. Cheri reported that we will be moving $2,500 to replace the money the club borrowed from our CD two years ago to pay for a trap thrower.

Randy Anderson reported that 2014’s membership peaked at about 420 members. Randy Anderson also requested that club members thank Gary Tyler for donating the silent auction items, as well as the local business that have supported our club.

John Reed motioned, “We accept the financial report as read.” The motion was seconded, and passed.

Committee reports:
Sunday Creek Shooting Range Committee – Randy Anderson reported that the new pistol bays have been handy and are getting use by members wanting an area to shoot where they can be off by themselves; we are working with the college to build a NRA High Power range and should have CMP and NRA sanctioned matches by Aug. or Sep. of this year.

Jesse Smith Reported that we have repaired the waterlines in the clubhouse and finished the clubhouse bathroom including installing the water heater and sink; we have also applied for a Friends of the NRA grant to build a new bathroom near the pistol bays that would have open access year around.

Spotted Eagle Trap Range Committee – Cheri Reed reported that the trap range was used in 2014 for several groups, including birthday parties, and Boy Scouts who received their marksmanship merit badges, and that we have gained some new members as a result of people seeing the activities there. Cheri reported that we have been asked for use of the facilities this coming year by the Boy Scouts, and Miles Community College. She also reported that we need to do some upgrades to the clubhouse.

Archery Committee – Ken Boschee reported that not much has been done with archery the last couple of years. He said we need someone who has new ideas and interest in getting involved.

Presidents Report: Keith Hall reported that we held the Youth .22 shoot at the police range in Miles City, and 21 Scouts received there merit badges.

Old Business: none

New Business: Randy Anderson motioned “The club consider holding it’s annual banquet in a location that doesn’t primarily serve alcohol.” The motion was seconded, and after discussion failed unanimously.

John Reed motioned “We revisit lifetime memberships for consideration.” The motion was seconded and failed.

Nomination and Election of Officers and Board of Directors:

Nominations for Vice Pres: Randy Anderson
Glen Kapitzke motioned “We unanimously elect Randy Anderson.” The motion was seconded, and passed.

Nominations for Secretary: Jesse smith
John Reed motioned “We unanimously elect Jesse Smith.” The motion was seconded, and passed.

Nominations to serve a two year term on the Board of Directors, in the first vacant Director position: Daniel DeLong, Dean Seifert. Daniel DeLong was elected by majority vote of the members present.

Nominations to serve a two year term on the Board of Directors, in the second vacant Director position: William Williams, Dean Seifert. William Williams was elected by majority vote of the members present.

Nominations to serve a two year term on the Board of Directors, in the third vacant Director position: Tom Fulton, Dean Seifert. Tom Fulton was elected by majority vote of the members present.

Nominations to serve a two year term on the Board of Directors, in the fourth vacant Director position: Austin Swank, Dean Seifert. Austin Swank was elected by majority vote of the members present.

President Keith Hall reported that Jeremy Kueffler resigned today from his position as director. Therefor a one year positions as a Director is now vacant.
Nominations to serve the remaining one year of Jeremy Kueffler’s Directors position: Levi Burch, Dean Seifert. Levi Burch was elected by majority vote of the members present.

Good and Welfare:
The 50/50 raffle worth $127.00 was won by Jim Bastian.
Silent auction brought in items sold for a total of $276
The Stoger 20 ga. Shotgun was won by Stephen Malewajia.
The M&P 9 Shield was won by Lee Wankel.
The door prize of the $500 gift certificate for Red Rock Sporting Goods was won by Willy Williams.
Other door prizes included 1st aid kits donated by Holy Rosary, and a book A Mule Deer Retrospective donated by Ken Boschee.

Adjourn: 8:48 PM

CR&GC Directors Meeting
12/16/14
VFW

Called to order: 7:05 PM

Attendance:
Keith Hall, Jesse Smith, Cheri Reed, Randy Anderson, Todd Birch, Ken Boschee, Jim Keith

Minutes from Previous Meeting:
Todd Birch motioned “To accept the minutes as published” Motion was seconded, and passed.

Financial Report:
Cheri Reed reported we have $11,060.43 in account, she also has to make a deposit of $2084.00 from membership renewals, and another deposit of about $400.

Cheri Reed reported that our “Flex-Time” deposit account, which has $2027.35 in it and interest .25%, is rolling over Dec. 26 if we don’t do anything with it.

Cheri Reed reported she has paid the fire insurance for the rifle range, property taxes for 2013, and the club liability insurance is coming due in June or July. Cheri thinks it will be around $4,000 this year as our club membership has grown so much over the last couple years.

Cheri Reed reported we received the IRS Determination letter we requested. It says we are an IRS 501c3 section 7 and donations made to the club are not deductible on the donor’s income taxes.

Ken Boschee motioned “We accept the financial report as read.” The motion was seconded, and passed.

President Report:
Keith Hall would like reports presented at the annual meeting by the various committees about what has been accomplished this past year and what is in the works for the upcoming year.

Keith Hall reported he will make an agenda for the annual meeting. It was decided that Randy Anderson would procure a projector for the club computer and the agenda will be projected on the wall at the meeting rather than printing paper agendas to pass out.

Old business:
Randy Anderson reported membership letters cost an extra $91. to mail because some of them were addressed upside down and the Post Office wouldn’t accept them like that.

New Business:
Todd Birch motioned “We renew our membership in the Miles City Chamber of Commerce.” The motion was seconded, and passed.

Jim Keith motioned that we pay back, from the club’s general account, the $2500 that we took out of the Flex-Time account. The motion was seconded, and passed.

Jesse Smith reported the club received an email from the college looking for someone willing to teach a trap or skeet shooting class, as well as a fly tying class. Keith Hall said he will contact them and set something up.

Randy Anderson reported the club received a letter in the PO box from Mike Freeman, requesting that the Annual Meeting & Banquet be held at an alcohol free location. Randy agreed to contact Mike Freeman to discuss the matter further.

Adjourn 8:17

Custer Rod and Gun Club
Director Meeting
11/18/14
VFW Meeting Hall

Meeting called to order: 7:01 PM

Attendance:
Present: Jim Keith, Randy Anderson, Kenny Boschee, Keith Hall, Todd Burch, CJ Truesdale, Jesse Smith

Absent: Ron Hurr, Ken Hess, Jeremy Kueffler, Cheri Reed

Minutes from previous meeting:
Jesse Smith motioned, “We accept the minutes from the October meeting as published on the website.” The motions was seconded and passed.

Financial Report:
The treasurer was not present to present her report.

Presidents Report:
Keith Hall reported that Boy Scouts will get back to us about using our facilities, as they didn’t our clubhouses are not heated in the winter.

Keith Hall reported that the Fish and Game banquet is coming up, and asked if we want to donate if FWP approaches us?
Todd Burch motioned “We give FWP $100 in Chamber Bucks for their Block Management banquet, in the form of 2 $50 donations.” The motion was seconded and passed.

Committee Reports:
Annual Banquet Committee – CJ Truesdale reported that the the VFW is booked for room and food, the gun and door prizes are arranged.

Membership Committee – Randy Anderson reported that the membership letter is printed and waiting to be addressed.

Randy Anderson reported he got 100 new key cards and updated programming done for gate lock.

Rifle Range Committee – Jesse Smith and Randy Anderson reported that the college heavy equipment class was willing to do the VMR/High Power Range work, the pistol range berm work, and some work on the road. They reported that it was for such a good price they went ahead and authorized the college to start the work as soon as they can.

Randy Anderson reported he got the new hitch installed on the DR Mower and mowed the range.

Website Committee – Jesse Smith reported he is going to remove the forum section from the club website because it isn’t used and attracts 1-3 spammer registrations per day.

Old Business:
N/A

New Business:
N/A

Meeting Adjourned: 7:55 PM

Custer Rod and Gun Club
Director Meeting
10/21/14
VFW Meeting Hall

Meeting called to order: 7:30 PM

Attendance:
Present: Jim Keith, Ken Hess, Randy Anderson, Jeremy Kueffler, Kenny Boschee, Keith Hall, Todd Burch, CJ Truesdale, Jesse Smith, Cheri Reed

Absent: Ron Hurr

Minutes from previous meeting: Cheri Reed motioned “We accept the August 19th minutes as published on the website.” The motion was seconded and passed.

Financial reports:
Cheri Reed reported the club has $13,453.62 in the bank account. Jeremy Kueffler moved to accept financial report as read.

Jeremy Kueffler moved “We reimbursed Jesse Smith $94.09 that he spent on the jackpot shoot.” The motion was seconded and passed.

Randy Anderson motioned “We give Randy Hart $40 to reimburse him for the membership he gave Doeden Construction as a thank you for work they donated.” The motion was seconded and passed.

Committee reports:
Jesse Smith reported the Action Pistol Jackpot Shoot brought in $390, he spent $94.09 and the club profited $295.91.

Old Business:
Annual Meeting:

Jeremy Kueffler motioned, “The club supplies pulled pork and rolls, and the rest of the annual banquet will be a potluck.” The motion was seconded and passed.

Randy Anderson motioned “We buy a $500 gift certificate from Red Rock to be used as a door prize at the annual meeting.” The motion was seconded, and passed by 7 votes to 2 and one abstaining.

CJ Truesdale motioned “The club authorize CJ Truesdale to spend a budget of $500 on items to be raffled at the annual meeting” The motion was seconded. Randy Anderson motioned to amend the motion to read, “The club authorize CJ Truesdale to spend a budget of $500 on one handgun to be raffled at the annual meeting by selling a deck of cards for $20 per card.” The amendment was seconded and passed. The original motion as amended was passed.

Randy Anderson reported that the berm work for the new 100m range still hasn’t been completed, and that he would contact Doeden Construction again about doing the work.

New Business:
Jeremy Kueffler reported that the Special Olympics wants to use the Spotted Eagle clubhouse as a warming hut when they do a polar bear club type of ice water swim January 31. Cheri Reed motioned “We approve the Special Olympics to use the clubhouse January 31.” The motion was seconded and passed.

Randy Anderson reported that the Boy Scouts want to use some facility for their Monday night meetings twice a month. Keith Hall will contact them and discuss whether or not our facilities will work for them.

Randy Anderson reported the rifle range looks bad, and he wanted to do some mowing but needs parts to fix the hitch on the DR mower. Cheri Reed motioned “We authorize Randy Anderson to spend the money needed to build a hitch for the mower.”

Randy Anderson motioned “In the membership letter we send out in November, we announce that memberships due now, and must be renewed by January 31, or the member’s card key needs to be mailed back to the club, or a $20 non returnable fee for the card will be charged to the member.” Cheri Reed motioned to “We amend the original motion to $25 instead of $20”. The amendment was seconded, and passed by 8-1. The original motion as amended was seconded and passed.

Good and Welfare:
N/A

Cheri Reed motioned “We adjourn the meeting.” The motion was seconded and passed.

Meeting adjourned at 9:18 PM.

Custer Rod and Gun Club
Director Meeting
9/16/14
Sunday Creek Clubhouse

Attendance: CJ Truesdale, Randy Anderson, Cheri Anderson, Jesse Smith

No meeting held due to lack of quorum.

Custer Rod and Gun Club
Director Meeting
8/19/14
Spotted Eagle Clubhouse

Meeting called to order: 7:05 PM

Todd Burch reported that Jeff Williams has resigned his position on the Board of Directors due to lack of available time Cheri Reed motioned to accept his resignation. Motion seconded and approved.

Attendance:
Present: Keith Hall, CJ Truesdale, Jesse Smith, Cheri Reed, Jim Keith, Todd Burch
Absent: Randy Anderson, Ken Boschee, Ken Hess, Ron Hurr, Jeremy Kueffler

Reading of previous meeting minutes:
• Cheri Reed motioned “To accept the minutes from the July 15th meeting as posted on the website.” Motion seconded and passed.

Reading of current financial report:
• Cheri Reed reported that as of 4 PM the club has $11,728.33 in account in the bank account. She reported that she has made the following deposits this month:
$20.00 in cash donations
$280.00 in membership fees
$182.00 in Action Pistol Shooting fees
$50.00 in donations from The Range Riders toward the John Hartwick memorial sign

• Cheri reported the only thing not deposited was the cash box for the trap range, and that Jesse Smith had just turned in $174.00 from the Action Pistol and $100 from EDC. LLC for the last CCW class they held at the range.

• Keith Hall reported that he had two donations from Delmar Delmarzezula to use for the youth shoots.

Jesse Smith motioned, “We accept the financial reports as read.” Motion seconded and passed.

President report:
• Kieth Hall reported that we need a volunteer to organize the Annual Meeting and Banquet in January. CJ Truesdale volunteered to take charge of that project.

• Kieth Hall reported he would like to organize and start holding basic Shotgun Shooting/safety classes with certified NRA instructors, starting with a NRA 1st Steps class, then a more advanced class. He will do more research and planning, and present it to The Board at a later time.

Old Business:
• Cheri Reed motioned “We keep the DR Mower and store it at the rifle range.” Motion was seconded and passed.

• Keith Hall reported that CJ Truesdale had filled in the holes at Spotted Eagle, but he thought there may have been some settling that needs to be topped off.

New Business
• Todd Burch motioned “We authorize Jesse Smith to hold an Action Pistol Jackpot shoot at the rifle range September 27th.” Motion was seconded and passed.

• Todd Burch motioned “We authorize Jesse Smith to move the handgun and shotgun area, and associated steel targets to the pistol bays.” Motion was seconded and passed.

• Keith Hall reported that he confirm arrangements hold the winter meetings of The Board of Directors at VFW, and let Jesse know so they can the schedule can be updated on the website.

• Todd Burch reported that he assumes the archery league Ron Hurr was thinking about putting on is probably canceled.

• Todd Burch motioned “We donate $250 toward the Mule Deer Foundation’s annual banquet to be held on Oct. 11th.” Motion was seconded and passed.

• CJ Truesdale motioned “We approve Jesse Smith and Cheri Reed to include the purchase and installation of a shed with a bathroom and cistern at the rifle range, on the NRA grant application due in November.” Motion was seconded and passed.

Nomination and election of officers and board of directors:
• Tod Burch motioned “We leave Jeff Williams Directors position vacant until Annual meeting.” Motion was seconded and passed.

Good and welfare:
• CJ Truesdale reported that someone had removed the hinges in order to bypass the lock and gain entry to the secure camera equipment and hard drives in the Spotted Eagle clubhouse.

Meeting Adjourned: 8:20 PM

Custer Rod and Gun Club
Director Meeting
7/15/14
Sunday Creek Rifle Range

Attendance: Cheri Reed, Kenny Boschee, Jesse Smith, Todd Burch, CJ Truesdale, Keith Hall, Randy Anderson

(Note: There were not enough directors present at the same time to hold an official meeting, therefor those present only reported on the current state of the club.)

Bathroom Committee Report
• CJ Truesdale reported that the damaged bathroom that BLM is selling is in the 2nd of a 3 stage process to accept bids. He also reproted that the building is so heavy it would require a larger crane than can be found locally. He reported that it cost BLM over $7,000 to move the building

President’s Report:
• Keith Hall reported that he would like to thank Jim and James Coleman for running this year’s Youth .22 Shooting program. This year the program had 28 kids from the ages of 7 to 15 years old. It also helped 5 Boy Scouts get their badges. We would like to thank FWP for allowing us the use of hunter safety inert guns for Youth .22s and shotgun programs. He would also like to thank Ken and Kevin Boschee for the work they have performed at the Spotted Eagle range.

• Keith reported we will need a volunteer at the next meeting, for to organize the the 2015 Annual meeting in January.

• Keith Hall reported that three groups of girl scouts were able to use Spotted Eagle range facilities to get their badges.

Treasure report:
• Cheri Reed reported that she received the receipts for the work done at the rifle range.

Cheri Reed reported the club has $11,214 in account the bank account as of the day of the meeting.

Committee Reports

• Randy Anderson reported that he has not started work on the new VMR/High Power range yet.

• Cheri Reed reminded everyone that Phesants Forever is gong to start using trap range Aug. 2nd.

Old Business:
• Jesse Smith reported that he had contacted the county about getting an address for the rifle range and they said it already had an address which is 181 Wednesday Dr.

Meeting adjourned.

Custer Rod and Gun Club
Board of Directors Meeting
June 17th, 2014

Meeting called to Order at 7:12 pm
(Note: There were not enough directors to hold an official meeting, therefor those present only reported on the current state of the club.)

Directors Present: CJ Truesdale, Jesse Smith, Randy Anderson, Todd Birch, Ron Hurr, Ken Hess

Directors Absent: Ken Boschee, Jeremy Kueffler, Jeff Williams, Keith Hall, Cheri Reed, Jim Keith

Reading of Previous Minutes:
• Randy Anderson motioned, “We accept minutes the minutes as posted on the website.” The motion was seconded and passed.

Financial report:
• Randy reported that Cheri Reed told him all the bills were paid, but she didn’t know the account balances when she talked to him.

President’s Report
• Keith Hall was not present to report.

Committee reports:
• Bathroom committee – CJ Truesdale reported the base needed if we get the bathroom from BLM will cost between $7,000 – $10,000 installed. There was some discussion about submitting the project to the NRA grant application that is due in November.

• Run for the gun – Cheri Reed was not not present to report on the event.

• Hi-Power Rifle/VMR Range – Randy Anderson reported no work was done yet but he is going to contact Doedens Construction soon.

• Rifle Range Committee – Jesse Smith reported The bathroom is finished unless we want to install baseboards and trim around the door. The water heater is installed and there is hot running water. The sink and base cabinet has been installed. The toilet is installed, and is working for now, but will probably need to have the drain fitting in the floor replaced eventually.

The window frame that was rotted out has been replaced, and all the windows still need to be primed and painted.

The storage shed has been mostly cleaned out and any target backers, scrap building materials, etc. have been moved from the clubhouse to the storage shed. The whole clubhouse has been swept and mopped. Work has not started on the fence yet. He has spent $334.46 so far but the only purchases left are a few steel posts for the fence.

We held the work day, mowed, burned backer boards, etc. and sprayed for weeds but the spraying doesn’t appear to be working.

• Spotted Eagle – Cheri Reed was not present to report.

OLD BUSINESS:
• DR Mower, Randy motioned to table the subject until the next meeting. Seconded and passed.
• Youth .22 shoot: No one to report
• John Hartwick Memorial Plaque: No one present to report
• Youth Trap shoot: No one present
• Outdoors Equipment Swap Meet: No one present to report

New Business:
• Jesse Smith suggested we get a street address for the rifle range so that it can be found easier with Google Maps. He said he will contact the county and find out what is involved.

• Ron Hurr said he was wanting to put together a summer archery league, probably on Tuesday nights, for 8 weeks, and would charge $5 per week. He will report back when he decideds when he want to start it.

Tod Burch motioned to adjourn. Motion seconded and passed at 7:55 PM

Custer Rod and Gun Club
Board of Directors Meeting
May 20, 2014

Meeting called to Order at 7:12 pm

Directors Present: Keith Hall, CJ Truesdale, Jesse Smith, Cheri Reed, Jim Keith, Ken Hess, Randy Anderson

Directors Absent: Todd Birch, Ken Boschee, Ron Hurr, Jeremy Kueffler, Jeff Williams

.22 Youth Shoot
Jim Coleman requested that the .22 Youth Shooting class, which he will be conducting for the club, be held Tuesday nights at 6:00 PM, from June 3rd until July 1st. The first week’s class will be held at the Spotted Eagle range, for sign-ups and safety briefing. After that all each class will be held at the public range behind the water plant. There will be no charge for any youths to sign up and participate in the class.
Jim Keith motioned, “We do the .22 Youth Shoot as Jim Coleman requested.” The motion was seconded and passed.

Minutes from previous meeting
Jesse Smith motioned, “We accept the minutes from the April 15th Directors Meeting, as they were posted on the club website.” Motion was seconded and passed.

Treasurer’s Report
Cheri Reed reported that we have $14,404.04 in the bank, before we pay this months bills, including approx. $2,000 for our NRA insurance. She reported that she deposited the following amounts since the last month’s meeting:
$490 in membership dues
$841 in Trap range tokens
$61 in Action Pistol target fees
$115 in donations toward the John Hartwick memorial plaque

Jesse Smith motioned, “We accept the Treasurer’s report as read.” The motion was seconded and passed.

Presidents Report
Keith Hall reported:
• We need someone to move dirt at the Spotted Eagle range to fill in holes left from the trenches that were dug for the new electrical work done last year. He said the holes present liability hazards to the club, and if we can’t get a club member to bring out equipment to move the dirt, then Cheri Reed needs to rent the equipment to get it done. CJ Truesdale said he will see what he can do about it this coming weekend, and and will contact someone from the city to see if they could move the dirt for us.

• Jeremy Kueffler asked Keith for his absence from the meeting to be excused. The directors agreed by consensus.

• Keith requested that we include a notice on the club website that all exploding targets are prohibited at the rifle range property.

Old Business
• Cheri Reed reported that we have received enough donations to pay for the plaque for John Hartwick, and it is ready to be installed.

• There was discussion about what to do with the old DR Mower from the Spotted Eagle range. The topic was tabled until the next meeting.

• Randy Anderson reported that he hasn’t had time to do anything on the new VMR/High Power range project, but will get started on it now that Bucking Horse Sale is over.

• CJ Truesdale reported that obtaining the damaged bathroom building from BLM is looking like a good possibility, but he has not had any luck locating a suitable cistern that will fit the building, or obtaining prices for similar units.

• Keith Hall reported that the Pepsi vending machine has been installed at the Spotted Eagle range, Blue Rock Distributing will stock and maintain the machine, and we will receive 17% of the gross collected by the machine, paid quarterly.

New Business
• Cheri Reed reported that Erin O’Connor of Pheasants Forever, contacted her and requested to use the Spotted Eagle clubhouse and trap range for their Youth Pheasant Hunting program, at 9:00 AM on Aug. 2nd, Aug. 16th, Sept. 6th, and Sept. 20th.

Cheri Reed motioned, “We allow Pheasants Forever to use the trap club for the 4 days requested.” The motion was seconded and passed.

• Cheri Reed reported the Youth Trap Shoot will be moved to June 28th, because there will be no one available to run it when it was originally scheduled.

• Cheri Reed reported the “Run for the Gun” trap competition will be rescheduled until later in the summer as there will be no one available to run it when it was originally scheduled. Cheri will get back to The Board with purposed dates at the next meeting.

• Keith Hall reported the ‘Outdoors Equipment Swap Meet’ will also be rescheduled at a later date, and the John Hartwick estate sale will be held at a separate time, to be determined later.

• It was decided that there will be a range clean up/work day at the rifle range on Saturday May 24th.

Cheri Reed motioned to adjourn the meeting. The motion was seconded and passed.

Custer Rod and Gun Club
Board of Directors Meeting Minutes
April 15, 2014

Meeting called to order at 7:01 PM

• Board Members in attendance: Keith Hall, CJ Truesdale, Jesse Smith, Cheri Reed, Kenny Boschee, Randy Anderson, Jim Keith, Ken Hess, Todd Burch, Jeremy Kueffler, Jeff Williams
• Board Members absent: Ron Hurr

Minutes from the March 18th Directors Meeting

• Randy Anderson moved “To accept the minutes as posted on the website.” The motion was seconded, and passed.

Reading of Current Financial Report

• Cheri Reed reported the club has an available balance of $15,204.60, and the bank owes the club $17 for an over charge on the club’s safe deposit box. Jim Keith moved “To accept the Treasurer’s Report, as read.” Motion was seconded, and passed.
• Todd Burch added that he has a $50 check from Holly Rosary Hospital, that they donated to the club in memory of John Hartwick.

President’s Report

• Keith Hall reported:
  • He has picked up the shells for the Youth shoot.
  • The group renting the club’s tables for a swap meet is happy with the $100 we quoted them.
  • We need to think about putting sump pumps and heat lamps in the trap houses in the winter to protect the equipment from flood and cold.
  • This year’s clay targets have been picked up from Red Rock and stacked in the Spotted Eagle clubhouse.

Reports of Boards and Standing/Special Committees

• Bathroom Committee – CJ Truesdale reported that BLM has a two unit bathroom that had been removed after one unit was damaged. He reported that there is a procedure for BLM to go through, but afterwards we may be able to obtain the building for free, but would be responsible for moving it, and we would have to supply a cistern for it to be placed on.
• Membership Committee – Randy Anderson reported we have 362 members paid for 2014

Old Business

New Business

• Randy Anderson reported he contacted the NRA and verified that our club is NRA affiliated. Randy is looking into doing High Power and CMP matches. He said he’s looking into what requirements the NRA and CMP have for range master certification, but we would only have to hold one CMP match per year to maintain CMP affiliation, which would make our club members qualified to purchase items through the CMP program. Randy reported that it would cost $402 plus some cement and dirt work, in order to construct a NRA High Power/VMR/CMP range at the rifle range.
  Cheri Reed motioned, “That Randy Anderson pursue the High Power range project with a budget of $1,000” The motion was seconded and passed.
• Keith Hall reported that he will contact Jim Coleman to decide what dates the Youth .22 Shoots will be held.
• Cheri Reed repoted that they would like to hold the Youth Trap shoot on Saturday June 14th, as a one day event starting at 9:00 AM until noon or 1:00 PM. Todd Burch reported that Erik Fritz of EDC LTD. would like to hold a Basic Pistol/CCW class at the rifle range on Saturday June 21st. Cheri Reed moved “We approve the date for the Youth Trap Shoot, and the Erik Fritz’s class” The motion was seconded and passed.
• Jesse Smith reported what he estimated it would cost for completing some maintenance projects that have been requested at the rifle range, including finishing the clubhouse bathroom, repairing and painting the clubhouse window casings, and repairing the fence on the northern property line. Jeremy Kueffler moved “To approve $500 to complete the repairs.” The motion was seconded, and passed.
• Cheri Reed reported that she spent $85 for two used windows for the Spotted Eagle clubhouse, which she and Paul Diba will install.
• Ken Boschee reported that he talked to Car Quest and got a quote for $325 for a memorial sign for John Hartwick to be installed at the Spotted Eagle trap range.

Adjourn

• Cheri Reed moved “To adjourn” Motion was seconded and passed at 8:35 PM.
  

Custer Rod and Gun Club
Board of Directors Meeting Minutes
March 16, 2014

Meeting called to order at 7:04 PM

• Board Members in attendance: Keith Hall, CJ Truesdale, Jesse Smith, Cheri Reed, Kenny Boschee, Jeremy Kueffler, Todd Burch, Jim Keith, Randy Anderson
• Board Members absent: Ken Hess, Ron Hurr, Jeff Williams
• Non-Board members in attendance: Matt Lasin, Tion Syring, (others who didn’t sign in)

Minutes from previous meeting

• Jeremy Kueffler moved “We accept the minutes from the February 17th Board or Directors meeting as posted on the website.”
  • Motion was seconded and passed.

President’s Report

• Keith Hall reported that Ken Hess asked for his absence to be excused as he was out of town. Keith Hall moved “We excuse Ken Hess’s absence.” Motion passed.
• Keith Hall reported:
  • He had new bearings installed in the trailer used to haul the club’s tables.
  • Cheri Reed, John Reed, Ken Boschee, and Keith Hall have all paid their own fees and tested to become NRA level 1 Shotgun Coaches, and Scholastic Clay Target certified. When their test results come back the club will have four people certified to teach the Youth and Women’s trap shooting classes.
  • On May 10th and 11th Tina Garbo would like to use our trailer and tables for a swap meet.
    • Randy Anderson moved “We charge $100 for ‘for profit’ organizations to use our tables.” The motion was seconded and passed.
    • Cheri Reed pointed out that when Holy Rosary Hospital held their event last year, they only paid for the clay targets they used, and did not pay for using our tables.
  • Keith Hall appointed an Financial Audit committee to audit the Treasurer’s records sometime after June at convenient time for the committee and the Treasurer to meet.
    • Appointed to the committee were: Keith Hall, Todd Burch, and Mike Bricco
  • Keith Hall inquired as to how the Board felt bout purchasing 12 copies of Robert’s Rules of Order, to be provide a copy to each of the Board members. There was some discussion and it was decided that CJ Truesdale would do some research and see what materials he could acquire for the Board members, at no cost from the internet.

Committee Reports

• Cheri Reed reported that when they opened the trap houses on March 9th they were flooded from the melting snow and ice. She said they spent approximately $230 on two 100′ hoses and two electric water pumps, plus paid $100 to Steve Anderson for snow/ice removal with his bobcat. She also said Ken Boschee brought his gas powered 3″ pump and worked to get the trap houses pumped out. She said the trap throwers were briefly underwater, but sustained no damage.

Financial Report

• Cheri Reed reported that the club has finally received the $3,000 promised by the Yellowstone Caviar Grant, for improvements completed at the Spotted Eagle Trap Range in 2013.
• Treasurer Cheri Reed reported the club’s checking account had an available balance of $9,254.40 and an actual currant balance of $9,930.40.
• Jesse Smith reported that after Cheri Reed had checked the balance in the checking account he had transfered $1,618.68, which was the entire balance of the club’s PayPal account, to the checking account.
• Randy Anderson reported that 314 members have paid their 2014 membership renewals, but approximately 80 members have not renewed their memberships, and were in possession of approximately $200 worth of access key cards.

Old Business

• Randy Anderson reported that he had contacted the neighbors to the west of the Sunday Creek range (Benjamin and Patricia Blaquiere) who apparently have fencing built on the club’s property. He said hey assured him it was only a temporary electric fence just to get power over to another electric fence they have. He said that they also mentioned that the permanent 4-wire fence between their property and the gun club’s was in need of some repairs, but they were not interested in the club paying for half the cost of repairs. Anderson also reported that Ben Blaquiere, and Randy Hart were both individually interested in the possibility of leasing the Western lot of the Rifle range, for horse grazing.
• Randy Anderson moved “The third Tuesday of every month at 7:00 PM is designated as the Board of Directors Meeting.” Motion was seconded and passed eight votes to one.
• Randy Anderson moved “To strike Article II, Section 3, Subsection A, from the club By-Laws.” The motion was seconded, and passed unanimously.
• Randy Anderson read the Letter of Understanding that he wrote to clarify the Club’s policy Agency Memberships.
  • Cheri Reed moved “We accept the Agency Memberships letter of understanding, as read.” The motion was seconded, and passed.

New Business

• Warden John Kieser, of Fish Wildlife and Parks, thanked the club for allowing FWP to have an Agency Membership in order to use the rifle range to qualify their officers.
• Jesse Smith presented an email the club received from Mike Freeman regarding the Board of Directors Meeting locations, and the reply he had sent to Freeman.
• There was discussion about options for creating bathroom facilities at the Sunday Creek Range. Keith Hall created a committee to look into the best options available. Hall appointed a CJ Truesdale as the committee chairman, and Jim Keith as a committee member.
• Cheri Reed moved, “We will do something for Youth Trap shoot this year, and Keith Hall should pick up the shells from FWP.”
• Jeremy Kueffler moved, “We have a Youth .22 shoot this year.” The motion was seconded and passed.
• Jeremy Kueffler moved, “We cap the Youth .22 shoot’s ammunition budget at $300.” The motion was seconded and passed.
• Cheri Reed moved “We commit to give up to 15 cases of clay targets for the Women’s Shotgun Clinic.” The motion was seconded and passed.
• Cheri Reed moved “To allow Tod Burch to use the Spotted Eagle clubhouse for a birthday party on May 24th, at no charge.” The motion was seconded and passed.
• Jim Keith moved, “To allow Jesse Smith to purchase weed killer and spray weeds at the Sunday Creek range, as he sees fit.” The motion was seconded and passed.
• Keith Hall reported the pop machine that Blue Rock Distributing was authorized to install outside of the Spotted Eagle clubhouse, will be installed on the 1st of April, and the club will receive 17% of profits from it.
• Jim Keith moved “We order three pallets of clay targets from Red Rock.” The motion was seconded, and passed.

Adjourn

• Cheri Reed moved, “To adjourn.” The motion was seconded and passed at 8:59 PM.

Custer Rod and Gun Club
Directors Meeting Minutes
February 17, 2014

Attendance:

• Board Members
  • Keith Hall, CJ Truesdale, Jesse Smith, Cherie Reed, Todd Burch, Ken Hess, Kenny Boschee, Jeff, Williams, Randy Anderson, Jim Keith, Ron Hurr, Jeremy Kueffler

• Non-Board members:
  • Jeff Essman, Glen Kapitzke, Suzanne Seaba, Erin O’Connor

Reading of previous meeting minutes:

• Cheri Reed motioned “That we approve the minutes from the November meeting, as published on the club website.”
  • Motion was seconded and passed.

Reading of current financial report:

• Cheri Reed gave the Treasurer’s Report
  • The club has $10,698.62 in the bank.
  • Cheri said she spoke to the Yellowstone Caviar Grant foundation, and was assured they would issue a check by early next week to reimburse the CR&GC for the $3,000 we spent on the electrical work at Spotted Eagle in 2013
  • As of Sunday 2/16/14 the club had 91 non-renewed memberships, and approx. 283 memberships that have been renewed.
  • CJ Truesdale motioned “To accept the financial report as read.” Motion was seconded and passed.

Presidents Report:

• Keith Hall gave the President’s Report
  • The trailer the club stores at Tire Rama for hauling tables to events at Spotted Eagle, is now permanently licensed.
  • We need to start thinking about what we are going to be able to do for the Youth .22 and Trap instructional shoots this year. Right now we have no .22lr ammunition, and so far can’t find any at a reasonable price. Also, we only have 9 cases of 12 gauge cartridges and 16 cases of 20 gauge cartridges.
  • We need to look at purchasing more trap clays.
  • Pheasants Forever will be using our tables for their annual banquet March 14 & 15
  • We’re looking at having an Outdoors Equipment Only Swap Meet at Spotted Eagle on June 7th.
  • We need to decide if we have enough shells for the Woman’s and Youth Shoots this year, and look at possibly running them for fewer weeks to cut back on ammunition expense.

Reports of Boards and Standing/Special Committees:

• Membership Committee
  • Randy Anderson reported we have 288 memberships paid for 2014.

Old business:

• Cheri Reed reported that the Montana Wildlife Federation has raised their Affiliated Club Memberships dues from $300 to $500 with no warning. In addition they are requesting the personal contact information of 100 of our club members.
  • Jeremy Kueffler motioned “Custer Rod and Gun Club shall break ties with Montana Wildlife Federation, by not renewing our membership.”
    • Motion seconded, and passed.
• There was discussion about the property lines at the Sunday Creek range. The neighbors have apparently erected fences that are on the CR&GC’s property, instead of on he property lines. Randy Anderson agreed to call the neighbors to discuss the situation and report back to the Board.
• There was discussion on who holds all the keys to the various locks owned by the club. There was no motion made, but it was generally agreed that Cheri Reed would continue to hold all the keys not issued to persons in the club, and that she would only issue keys on a long term basis, to persons having significant need for frequent access to club property or buildings such as range masters, etc. Persons running a single event, or filling in for the range master for the day should pick up the needed keys just for that event, and return them after the event.
• President Keith Hall made the following committee appointments:
  • Jesse Smith as the Head of Rifle Range Committee
  • Cheri Reed as the Head of the Trap and Skeet Committee
  • Kenny Boschee as the Head of the Archery Committee
  • Ron Hurr as an Archery Committee member
  • President Keith Hall gave each of the three committee heads the title of “Range Master” and defined their duties as such to include:
    • Being the primary point of contact for groups or individuals wanting to use those facilities for special events, though event’s still need to be approved by the Board.
    • Arranging to provide access to the facilities, equipment, etc. by groups or individuals who have obtained approval by the Board for such use.
    • Ensure groups or individuals using the facilities are doing so in accordance with any rules or agreements made when obtaining permission for such use, etc.
    • Facilitate range and facility upkeep issues such as housekeeping, minor repairs, etc.
• There was discussion as to how the Archery Committee should handle replacing target faces at the archery range when they wear out or are abused by the public, and how much club money should be spent doing so. There was no motion made, but the general consensus by the Board was for them to continue replacing them as needed unless, in the Archery Committee’s opinion, the cost was getting excessive or wasteful.

New Business:

• Cheri Reed proposed holding a “Run for the Gun” or “Dash for the Cash” trap shoot on June 8th at Spotted Eagle. She said it would probably be a $50 entry fee, with a 50% payout in cash or prizes.
  • CJ Truesdale motioned “Custer Rod and Gun Club hold a ‘Run for the Gun’ or ‘Dash for the Cash’ trap shoot on June 8th 2014, with Cheri Reed organizing the event, in conjunction with a swap meet on June 7th to be organized by Keith Hall.”
    • Motion was seconded, and passed.
• There was discussion as to weather or not the club wanted to continue to provide free of charge memberships to law enforcement agencies such as Montana Highway Patrol, Fish Wildlife and Parks, Custer County Sheriff Office, etc. for official use by the departments for training and qualifying purposes. It was decided that we would continue to do this, and no motion was required, but Randy Anderson will write a Letter of Understanding to be approved by the Board, defining our policy on the issue.
• Randy Anderson motioned “To clarify that the meeting held the third Tuesday of each month, at 7 PM is to be a Meeting of the Board of Directors, not a general membership or ‘club’ meeting.” There was discussion as to whether or not the club would have to hold a monthly club meeting in addition to the Meeting of the Board of Directors, or if the Board of Directors had the authority to amend the bylaws to remove that requirement, and how these options would effect the attendance door prize/jackpot that the membership voted for at the Annual Meeting.
  • CJ Truesdale moved “To table the motion until next months meeting.”
    • The subsidiary motion was seconded, and passed.

Nomination and Elections of Officers and Board of Directors

• N/A

Good and Welfare

• Pheasants Forever addressed the Board, asking for a $250 sponsorship from the club. They said that all sponsors will receive two tickets to the Pheasants Forever banquet in March, as well as an entry to win one of the guns they will be giving away at the Banquet.
  • CJ Truesdale motioned “Custer Rod and Gun Club shall sponsor Pheasants Forever for $250.”
    • The motion was seconded.
      • Jeremy Kueffler motioned “To amend the motion to read ‘Custer Rod and Gun Club shall sponsor Pheasants Forever for $250, and refuse the two tickets to the banquet.’”
        • Motion to amend was seconded, and passed.
    • The amended motion passed.
• On behalf of Walleyes Unlimited , CJ Truesdale asked permission to use the clubhouse at Spotted Eagle, as part of their Youth Fishing Day event June 21, 2014.
  • Cheri Reed motioned “Custer Rod and Gun Club allow Walleyes Unlimited to use the Spotted Eagle clubhouse on June 21, 2014.”
    • The motion was seconded, and passed.

Adjourn

• Cheri Reed motioned “To adjourn the meeting.”
  • The motion was seconded and passed.

November 19, 2013 Custer Rod and Gun Club Meeting
President Todd Birch called meeting to order at 7:00 pm, present were:
     Todd Birch
     Keith Hall
     Cheri Reed
     Fred Tetschner
     Ken Hess
     Randy Anderson
     John Olsen
     Ron Hurr
     Glen Kapitski
     CJ Truesdale

Reading of previous minutes by Cheri, motion to accept by Randy, second by Keith and passed unanimous.

Treasurer’s report: $1200 in the bank account and all bills have been paid. Randy turned in $120 in new memberships and Cheri had $80 in new memberships. The club will be getting a $3,000 grant reimbursement from completion of the Spotted Eagle trap facility improvements.

Discussion was opened regarding the installation of the new sign built by Matt Hougardy at Car Quest and donated by Jeff Williams. Haynes Enterprises backed out of the concrete work on the base and the sign is still at Matt’s Shop. The decision was made to advertise and organize a work party of club volunteers on the 7th of December at 10:00 am to install the sign (weather permitting). Todd Birch will also contact Jeff Williams regarding permission obtained for sign placement. A concrete mixer and skid steer are needed for the project.

The Montana Wildlife Federation’s Executive Director has asked to speak at the clubs annual Banquet in January.

As per Octobers meeting the banquet will be held on January 18th 2014, location is tentatively set to be the Eagles. Cheri Reed will contact the Eagles to see about costs involved and possibly meat and potatoes as club provided items.

Randy provided a draft news letter to the membership regarding new membership purchases and old membership renewal, also recommending December membership sales be for the 2014 year. Keith Hall made a motion to start 2014 membership sales on December 1st, Cheri Reed replied with a second and motion passed unanimous.

CJ Truesdale requested the club consider a joint event in 2015 with Walleyes Unlimited, possibly a bow hunter’s “Carp Shoot” at Spotted Eagle. Plans are tentative and pending arrangements with schedule and Montana FWP.

Motion to adjourn at 8:15

*no humans were injured in the course of this meeting

– The Montana Wildlife Federation President will be attending the Custer Rod and Gun Club annual dinner in January. He will be giving a brief presentation oh how the MWF works to represent our interests.

– Doeden Construction has offered to donate gravel to the rifle/pistol range if someone has a way to haul it for the club. If you can help, please contact Randy Hart at (406) 232-0727.

– Cheri Reed reported that at the recent Boy/Cub Scout event held at the Spotted Eagle Trap and Archery facilities, there were 28 boys in attendance. 13 of which received merit badges. The boys participated in trap shooting, archery, tomahawk throwing, and canoeing.

– The directors voted to donate a free membership to Doedens Construction in recognition of the gravel they’ve donated to the club.

– Cheri Reed will again be heading up the committee to plan the Annual Meeting/Banquet in January, but she NEEDS volunteers to help. PLEASE CONTACT CHERI IF YOU CAN HELP WITH THE PLANNING/ARRANGEMENTS!

– The directors authorized Jesse Smith to set up a PayPal account on the club website to accept credit cards via the website for club membership renewals.

– Cheri Reed and John Olsen will be getting in touch with the college heavy equipment class instructors to see about getting the berms at the new pistol range finished.

– Randy Hart has begun winterizing the clubhouse at the rifle/pistol range.

– The next Directors Meeting will be held at the Eagles Club at 7:00 PM on November 19, 2013.

September 17th CR&GC meeting started at 7:00PM, present were:
      *Todd Burch
      *Keith Hall
      *Cheri Reed
      *Ken Boschee
      *Randy Anderson
      *John Olsen
      *Glen Kapitske
      *Fred Tetschner
      Jesse Smith
      Debbie Smith
      CJ Truesdale

Minutes: were approved as emailed by Randy A. last month.

Treasurers’ report: Cheri Reed reports $4,781.65 in the bank in addition to two CDs at roughly $2,500 and $1,200 each.

Committee reports:

Old Business: None

New Business:

Next months meeting will be held at Spotted Eagle

Meeting adjourned at 7:58