Custer Rod and Gun Club
Board of Directors Meeting
December 15, 2015
VFW

Meeting Called to Order: 7:00 pm

Attendance: Keith Hall, Randy Anderson, Jesse Smith, Levi Burch, Todd Burch, Ken Boschee, Daniel DeLong, Jim keith, Tom Fulton

Reading of previous meeting minutes:
Jesse Smith motioned “We accept the minutes from the October 15th meeting as posted on the website.” The motions was seconded and passed.

Reading of current financial report:
The treasurer was not present, Randy Anderson reported that she has not made any deposits since the last meeting, but should have a substantial amount of deposits to make from 2016 memberships that have been coming in.

President report:
Keith Hall reported that he talked to the Colmans about running the 2016 Youth .22 shoot. They want to hold the shoot on May 19, May 26, June 2, June 9, and June 16.

Daniel Delong motioned, “We approve a $300 budget for Keith to purchase ammunition for the Youth .22 shoot.” The motion was seconded and passed.

Keith Hall reported the club has shotgun shells that were donated by FWP for our Youth Shotgun shoots. He would like to teach a one day Youth Shotgun Camp on June 4th or 11th with the shells provided by FWP, clays provided by the club, and lunch provided by donations from local businesses.

Tom Fulton motioned, “We approve the Youth Shotgun Camp as proposed free of charge.” The motion was seconded and passed.

Reports of Boards and Standing/Special Committees
Jesse Smith reported the Friends of the NRA Grant is 100% complete. We came in about $200 under budget. He has filled the final report, and Cheri Reed has issued a check to return the unused money to the Friends of the NRA.

Old Business:
Randy Anderson reported that many of the people attempting to buy ‘new memberships’ at Red Rock or calling him, are previous members who did not return their key card and own the club money.

Jesse Smith motioned, “We add a membership application (membership card) to the website and require all new members to apply for membership by filling out the membership card online, and be verified by the membership committee to have paid all fees owed to the club before the membership will be activated and their membership card and key card sent to them by mail. If the membership committee finds they are a previous member who owes the club money for any reason, the new membership will be denied and payment refunded.” The motion was seconded and passed.

Randy Anderson reported that we needed to order more key cards for the rifle range gate. Todd Burch motioned, “We purchase an additional 200 key cards.” The motion was seconded and passed.

Jesse Smith reported that he has communicated with the firearms instructor in Sidney who contacted the club, and the instructor is interested in holding a 2-day Tactical Carbine class at our range in May. Jesse will coordinate with the instructor to arrange for him to see the facilities and come to a board meeting.

There will be an Annual Meeting and Banquette committee meeting at the VFW at 7:00 pm Tue. January 12th. Any Board members participating in the annual meeting should attend to go over any preparations needed for the banquette.

New Business:
Daniel Delong motioned, “We post on our club’s website a call for help for the Miles City Friends of the NRA committee who needs volunteers to put on their annual fund raising banquet.” The motion was seconded and passed.

Nomination and election of officers and board of directors: N/A

Good and welfare: N/A

Adjourn: 8:52 pm

Custer Rod and Gun Club
Board of Directors Meeting
November 17, 2015
VFW

Meeting canceled due to lack of a quorum.

Next meeting is 7:00 pm Dec. 15th at the VFW.

Directors Meeting
October 20, 2015
Spotted Eagle 7:00 PM

Call to order: 7:06 PM

Attendance: Keith Hall, Randy Anderson, Jesse Smith, Todd Burch, Jim keith, Tom Fulton, William Williams

Reading of previous meeting minutes:
Jesse Smith motioned “We accept the minutes from the previous September meeting as posted on the website.” The motion was seconded and passed.

Reading of current financial report:
Randy Anderson reported that Cheri Reed asked him to report that the club has $19,038 in the bank account as of yesterday. Also Randy reported that he just turned in more money to Cheri, which should bring the total to $19,183. Todd Burch motioned “We accept the financial report as read”. The motion was seconded and passed.

President report:
Keith Hall reported that he had nothing to report at this time.

Reports of Boards and Standing/Special Committees:
Rifle range – Jesse Smith reported that there is trash everywhere at the rifle range. The new trash cans have not been staked down yet and the wind on the week before has turned the cans over and blown trash everywhere. Also, Jesse reported he is going to winterize the clubhouse on Thursday.

Steel targets project – Jesse Smith reported the project is done except he needs to reset the posts for one scenario in the pistol bays, and he will need to repair some target frames. He might do the repairs sometime this winter when there’s snow on the ground since he has to weld on the range.

NRA grant – Jesse Smith reported the grant work is finished he just needs to get the final report completed and turned in the the Friends of the NRA by the end of the month. He’ll work on it Thursday.

100 Yard High Power range project – Randy Anderson reported he needs to talk to Pacific again as he has gotten a coupe different quotes on support steel from them.

Shotgun – Keith Hall reported that a group of women have contacted him about holding a women’s trap league in the spring.

Parts for trap throwers – n/a no one present to report

Spotted Eagle Bathroom & wiring – n/a no one present to report

Financial report shotgun range – n/a no one present to report

Annual diner – Jesse Smith reported he would like to raise the door prize/raffle budget to $1,233 which would be used to purchase one gun for a door prize and two guns for raffle prizes. Randy Anderson motioned “We up the total banquet budget to $2,015.00”. The motion was seconded and passed.

Old Business:
Memberships/Key Cards – The idea of capping club memberships or only selling memberships during certain times of the years was discussed as possible ideas to help reduce the number of key cards that don’t get renewed or returned, and reduce the work load on Randy Anderson. A Membership Committee was formed to brainstorm more solutions. Keith Hall appointed Randy Anderson as the committee chair. Randy will send out an announcement when he is ready to hold the first meeting.

New Business:
Target Shed Access – Jesse Smith asked if it would be OK with the Board if he have a key to the pistol range shed to Randy Hart so the Cowboy Action guys can use the pepper poppers. The Board left the decision up to Jesse.

NRA Classes – Jesse Smith reported he had an Email from Jim Langler in Sidney, asking if the club would be interested in sponsoring various NRA classes that he offered. Jesse will contact Langler and get more details about his proposals.

MWF Firefighting letter – Jesse Smith reported the Montana Wildlife Federation sent an email asking our club to sign onto a letter they are sending to Montana’s U.S. Congressmen, asking for changes in the way firefighting funding was budgeted. The Board discussed the letter and decided to take no action on it as the club has members who would take both sides of the issue and The Board doesn’t feel we should speak for all of them on this issue.

Nomination and election of officers and board of directors: N/A

Good and Welfare:
Montana Wildlife Federation’s new representative for Eastern and Central Montana introduced himself and reported that he would like to attend 2 or 3 meetings per year to connect with the club’s members and find out their concerns. He will also like to put on a presentation at the club’s Annual Meeting and Banquet in Jan.

Adjourn: Randy Anderson motioned “We adjourn the meeting” The motion was seconded and passed at 8:47 PM

Custer Rod and Gun Club
Directors Meeting
9/15/15
Sunday Creek Range

Call to order: 7:12

Attendance: Keith Hall, Randy Anderson, Jesse Smith, Ken Boschee, Daniel DeLong, Tom Fulton

Reading of Previous Meeting Minutes: Jesse Smith motioned, “To accept the August meeting minutes as posted on the website.” The motion was seconded and passed

Financial Report: N/A (Treasurer not present)

President’s report:
Keith Hall reported:
– Youth .22 shoot is finished. We had 10 kids total, but only 6 who shot shot the whole season. The .22 rifles were in the Coleman’s possesion durring the season and have been returned to the safe.
– FWP did not use the Spotted Eagle fasilities on Aut. 31, as they decided to cancel their shoot for that day.
– Ken Boschee did some mowing at Spotted Eagle.

Committee Reports:
Steel Targets: Jesse Smith reported all the steel targets have been installed but one of the pistol bays was incorrectly set and will need to be moved later. He also plans to make some modifications to some of the swinger targets when the weather permits welding on the range with no fire hazard.

NRA Bathroom/Berm Grant: Jesse Smith reported the bathroom is almost finished. As soon as he gets the window installed for light he will unlock it and open it for use. Then he still has to install the solar vent fan when it arrives, and build handicap ramps.

100 Yard High Power Range – Randy Anderson reported he still needs to get to Glendive to measure their targets before completing ours, but he doesn’t know when he will have time.

Trap Range:
Ken Boschee Reported – The #1 trap thrower is up and running, but they think we have an internal hydraulic leak in the #2 thrower, that he is still working on.

Annual Dinner – Tom motioned “We book the Town and Country Club for our annual dinner.” The motion was seconded and passed.
Tom motioned “We authorize Jesse to spend a $1,000 budget for the door prize and raffle prizes for the annual meeting.” The motion was seconded and passed.

Cowboy Action: Randy Hart reported they had 15 shooters last month, but is not sure how many will be there in September and October.

Daniel DeLong suggested we need to do more advertising and promotion of our events.

Old Business:
Randy Anderson reported Club membership is at 434 members and we only have 16 cards left. 122 cards still not returned.

New Business:
Tom Fulton motioned, “We allow Erik Fritz to teach two pistol classes on Oct. 10th at the Sunday Creek range, and they must be finished by 9pm”. The motion was seconded and passed.

Tom Fulton motioned, “We Charge Erik Fritz $200 total to hold the two classes he’s holding on Oct. 10th.” The motion was seconded and passed.

Election of Officers: N/A

Good and Welfare: N/A

Meeting Adjourned: 9:03 pm

Custer Rod and Gun Club
Directors Meeting
Spotted Eagle
8/1815

Call to Order: 7:05 pm
Attendance: Randy Anderson, Jesse Smith, Levi Burch, Todd Burch, Daniel DeLong, Jim keith, William Williams

Reading of Previous Meeting Minutes: Todd Burch motioned “We accept the minutes from the last meeting as posted on the website.” The motion was seconded and passed.

Reading of Current Financial Report: N/A – The Treasurer was not present
Tod Burch motioned “We skip the Treasurer’s Report.” The motion was seconded and passed.

President’s Report: N/A – Club President was not present.

Reports of Boards and Standing/Special Committees:
Cowboy Action Shooting – Randy Anderson reported that he spoke with Randy Hart about the Cowboy Action Shooting, and told him that he should be attending the Directors Meetings to turn in his reports and money, and communicate with the club Directors.

Archery/Trap/Spotted Eagle: N/A – no one present to report

Steel Targets – Jesse Smith reported that all the new targets for the 200 yard range were installed. He has the targets for the 100 yard range nearly finished and hopes to get them installed this next weekend. He will then start work on the targets for the pistol bays.

Bathroom/Grant Project: Jesse Smith reported we are still waiting for Star Structures to build the bathroom/storage building for us. Star Structures was supposed to have it completed right after the 4th of July but every week they say it will be the next shed they build and will be done the next week. Todd Burch volunteered to contact Star Structures to try to motivate them.

100 Yard High Power Range: Randy Anderson reported that he still needs to get measurements from the range in Glendive, but he is busy right now and the project is on hold for a while.

Dog Days/Wounded Warrior Shoot: Jesse Smith reported that Cheri Reed, Kevin Anderson, John Reed, Daniel Delong, and himself picked up trash, trimmed weeds, and painted the trim/posts on the front of the clubhouse the night before and the day of the shoot. He reported the shoot only had about 12 shooters, but he suspected it would be bigger if done again next year. He thought the $100 entry fee scared shooters away, and even though Bob Brown had dropped the fee to less, he didn’t think the community was aware of the price drop. He reported that the people who did shoot had fun and were all talking about coming back next year.

Youth .22 Shoot: Randy Anderson reported that the .22 cal rifles are not in Spotted Eagle safe. He is looking into where they are, but assume the youth shoot instructors still have them.

Annual Meeting & Banquet: Jesse Smith reported that he hadn’t booked Park Place yet because he wanted to figure out what we are doing for food as that may effect where we need to have the event. He presented food price options from Reynolds Market, Park Place, and Carmen Fleming. The prices all ranged from $7 – $9 per serving unless we cook it ourselves. The Board instructed Jesse to seek more price quotes from the Elks, Town & Country, and the Omni and we’ll make a decision at the next meeting.

Old Business: N/A

New Business:
Daniel Delong and Jesse Smith presented the idea of getting involved with the Appleseed Project shoots, which was proposed by one of the shooters at the Dog Days Shoot, who was in town temporarily for work. There was no motion made in to pursue the issue.

Todd Burch motioned, “We set a budget of $150 for food and prizes for the pistol Jackpot Shoot.” The motion was seconded and passed.

Nominations: N/A

Good and Welfare:
N/A

Adjourn: 8:19

Custer Rod and Gun Club Board Meeting Minutes
July 21, 2015
Sunday Creek Club House

Meeting called to order: 7:08 PM

Minutes from previous meeting:
Jim Keith motioned, “We approve the minutes from the June meeting, as posted on web.” The motion was seconded and passed.

President’s Report:
Keith Hall Reported:
– He won’t be at the Aug. meeting and Randy Anderson will need to chair the meeting.
– 13 kids attended the Youth .22 classes
– Pheasants Forever cancelled the class they had planned for Aug. 18th, will run an extra week at the end of their program instead.
– John Olsen turned in a complaint that the pistol bay berms do not meet the required height. (see new business)
– Walleyes Unlimited used the Spotted Eagle clubhouse on June 26 for their kids fishing day.
– Keith has contacted the VFW and scheduled our winter meetings at their facilities.
– FWP is having a public listening session Thurs. Aug. 23 and wants people there to give their input as they form their policies over the next few years.
– There will not be a Youth or Ladies trap class this year as there is not enough time or volunteers to put them on.

Committee Reports:
Rifle Range – Jesse Smith:
– The 5 steel silhouette swinger targets have been installed on the 200 yard rifle range and he is waiting on a torch in order to finish building the rest of the swingers for the two rifle ranges. Then he will start working on the dueling tree for the 100 yard rifle range and the steel targets for the pistol bays.
– The building for the storage shed/bathroom that is coming from Star Structures was suppose to be delivered right after the 4th of July. Jesse spoke with Star Structures the week after that and they said it would bee the following week. As of yet he hasn’t heard from them. He will contact them again to find out when the building will be completed.

Spotted Eagle Trap Range – Ken Boschee:
The #1 trap thrower is now working and they have resumed trap shooting as of last Sunday. The #2 thrower still waiting for parts. It is working but not oscillating.

Annual Meeting and Banquet – Jesse Smith
– Jesse has contacted Gloria Grenz about holding the banquet at Park Place. It sounds like their facilities will work well for the club’s needs, and he will probably go ahead and reserve it.

Old Business: N/A

NEW Business:
– Pistol bay berm height requirements
Keith Hall reported he contacted several government and firearms/shooting organizations, and determined there is no legal height requirements only recommendations. The Board discussed the mater and decided there is no need for more improvements to the berms at this time, as the berms are safe now and will require to be “topped off” after they settle in a year or two anyway. John Olsen was told to present The Board with written documentation of height requirements if he wished to pursue the matter.

– John Olsen’s steel targets
Olsen proposed the club purchase his steel targets from him. The directors inquired about purchasing only the targets that they had need for, but he was unwilling to split up the lot, as he said the Baker club had already made him an offer on the whole lot. The Board declined to make an offer on the whole lot as the club does not need most of it at this time.

– Todd Burch motioned “We set up the steel targets we currently have and assess it before we purchase any more steel.” The motion was seconded, and passed.

– Weekly Steel Challenge shoot proposed by John Olsen
Olsen reported he doesn’t have time to run it this year.

Nomination and Election of Officers and Board of Directors:
– Keith Hall inquired about Daniel DeLong, as he has not been able to contact him and thinks his phone is disconnected. Jesse Smith reported that he believes he has had medical issues, and will try to get in contact with him.

Good and Welfare: N/A

Meeting adjourned: 7:43 pm

Custer Rod and Gun Club
Directors Meeting
Spotted Eagle
6/16/15

Call to order 7:05

Attendance:
Keith Hall, Randy Anderson, Jesse Smith, Cheri Reed, Todd Burch, Jim Keith

Randy Anderson reported that Austin Swank has resigned from his position as a Club Director due to his out of state work schedule.

New Business (held out of order)
Bob Brown attended the meeting and asked to hold a Dog Days Silhouette Shoot to benefit the Wounded Warriors and Miles City Foster Care Project. He submitted a copy of his insurance to Cheri Reed.

Randy Anderson Motion “We charge Bob Brown $100 to use the range for his shoot Saturday Aug. 8th”. The motion was seconded, and passed.

Cheri Reed motioned “We allow Bob brown to hold the Dog Days Shoot on August 8th, and the portion of the range he will be using will be closed for him to set up on Friday afternoon until torn down on Sunday.” The motion was seconded, and passed.

Cheri Reed and Jesse Smith will babysit targets after they are set up Friday night, Aug. 7th.
Members of the Board of Directors will patrol the range durring the shoot Aug. 8th, to ensure only members are using the rest of the range while the gate is open, and to provide a club presense during the shoot.

Previous Meeting Minutes
Jesse Smith motioned “We accept the minutes from the May meeting as posted on the website.” The motion was seconded, and passed.

Financial Report
Cheri Reed reported we have $29,527.61 in bank however $6,690.00 is part of the Friends of the NRA grant money for the Sunday Creek Range’s pistol bays and bathroom. She also has received bill from college for the dirt work for approx. $862, she didn’t have the bill with her.

Cheri Reed motioned “We donate an extra 50% of the college’s bill to MCC heavy equipment and CDL program as a thank you for doing great work and taking on our project.” The motion was seconded, and passed.

Cheri Reed reported Dodens charged $1,012 for gravel for rifle range road and donated $512 of the bill back, leaving us owing $500.

Jesse Smith motioned “We accept the financial report as read.” The motion was seconded, and passed.

Presidents report:
Keith Hall reported that FWP used the Spotted Eagle clubhouse for a youth fishing day, Keith let them in.

Also the Youth .22 shoot will be 5 weeks of shooting and 1 week of safety. The Coleman’s will run it again and will finalize the dates Jim Coleman returns from his trip. Keith will use his $200 per month expenditure authorization if they need more ammunition.

Committee Reports:
Jesse Smith reported that the steel from Pacific was suppose to ship last week and should be here this week probably.

NRA Grant – Jesse Smith reported NRA bathroom grant check has been received. He has met the utility companies to locate lines, and will meet the septic outfit next Monday or Tuesday to install the the septic tank. He said the shed/bathroom is suppose to be delivered right after the 4th of July.

100 Yard Range – Randy Anderson reported the 100 yard NRA High Power Range, berm is in. Randy needs someone to go with him to Glendive to take some measurements on their range and plan our set up fully.

Trap Range – Cheri Reed reported the college’s trap class is going on today and Thursday, students paid $25 each to pay for clays.

Cheri Reed reported both trap throwers are still down. Trap parts are here, but a bolt is stripped and will need to be drilled out in order to replace the hydraulic relay. The first parts the manufacture recommended we replaced did not fix the problem.

Cheri Reed reported the bathroom/clubhouse project at Spotted Eagle is on hold until volunteers have free time in the fall.

New Business
Pheasants Forever want to use the trap rang July 18, Aug 1, Aug 15, Aug 29, Sep 19th 9am -1pm, buying pigions from the club at $20 per case.
Todd Burch motioned “We allow Pheasants Forever to use the trap range on the purposed dates” The motion was seconded, and passed.

Austin Swank replacement
Jesse Smith nominated Larry Hudson to fill the Club Director position vacated by Austin Swank. The nomination was seconded and passed. A vote was called and Larry Hudson was elected unanimously.

MWF Sage Grouse letter
Montana Wildlife Federation requested the club sign on to a letter they are sending to the Montana Governor Bullock requesting more conservation and regulation regarding Sage-Grouse habitat in Montana. After reviewing the letter and much discussion, the Board chose not to take any action on behalf of the club members on this issue.

Annual Meeting and Banquet
Jesse Smith volunteered to organize the 2016 Annual Meeting and Banquet.

Club Memberships Cards
Randy Anderson reported there are only 23 un-issued key cards left, plus the 20 or so that are at Red Rock

John Olsen proposal for the club to buy his steel from him
John Olsen was not present to present his proposal. Jesse Smith reported that Olson has another club making an offer on his steel targets that he had been loaning to the club for the Action Pistol shooting, and wanted to know if our club wanted to make a competing offer on his steel. No motion to bid on the steel was made.

Pepper Popper targets
Jesse Smith requested the club purchase four full size Pepper Popper targets for the Sunday Creek Range.
Todd Burch motioned “We allow Jesse to purchase $1,300 worth of pepper poppers as he sees needed for the Sunday Creek Range.” The motion was seconded, and passed.

SASS Cowboy Action Shoots
Cheri Reed reported that there has not been any money turned in from the Cowboy Action Shooting in quite a while, and that she was told a non-club member is now running it.

Randy Anderson motioned “The Cowboy Action cease utilization of the Custer Rod and Gun facilities until the Rifle Range Range Master verifies that it is being ran by a club member and they will provide a breakdown of how many member and non members shoot each month and the fees charged” The motion was seconded and passed.

John Olsen’s request to run a Steel Challenge shoot on Tuesday nights
John Olsen was not present to present his proposal. Jesse Smith reported that John wants to start a Steel Challenge shoot on Tuesday nights once the steel targets from Pacific arrive. The Board requested that John present his proposal at the July Board Meeting.

Nomination and election of officers and board of directors
(see “New Business”)

Meeting adjourned 9:20 PM

The Meeting of the Board of Directors scheduled for 5/19/15 was not held do to the lack of enough directors present to have a quorum.

In lieu of of a meeting the Directors present held an informal discussion of current club events. A represenative from Pheasants Forever was present to request the use of the trap range from 9am – 1pm on July 18; Aug. 1, 15, 29; and Sep. 19 to hold their annual Youth Pheasant Hunting class. They were told we will discuss and vote on the issue at the June meeting.

The Directors present discussed the shoot that Bob Brown purposed to hold in Aug. and decided to request that Bob Brown attend to June meeting to field questions and concerns about the event.