Custer Rod and Gun Club
Board Meeting Agenda
October 17, 2017
Rifle Range

1) Call to order and Roll call of officers

2) Reading of Previous Meeting Minutes

3) Reading of Current Financial Report

4) President Report
– Boy Scout plaque

5) Reports of Boards and Standing/Special Committees
– Action Pistol
– Cowboy Action
– Shotgun

6) Old Business
– Guns for Annual Banquet
– Spotted Eagle Clubhouse

7) New Business
– Safe area at pistol bays
– Miles City Firefighters Toy Dance request for donated memberships

8) Nomination and Election of Officers and Board of Directors

9) Good and Welfare

10) Adjourn

Custer Rod and Gun Club
Board Meeting Minutes
September 19, 2017
Spotted Eagle

Call to order: 8:00PM
Present: Randy Anderson, Randy Hart, Marty Scheid, Jim Keith,JD Arneson, Shame Adams, Todd Burch, Jerry Austill.
Absent: Jesse Smith, Cheri Reed, Daniel DeLong, Chris Schlepp
Guests present were: Scott Rehbein (Vo Ag instructor FFA) and Mike Wade (Boy Scouts).

Minutes:
– Motion was made and passed to accept previous minutes as posted on wedsite.

Financial report:
– Randy Anderson read a report from Cheri Reed stating the club has $29,449.58 in account with some checks still to deposit. Report accepted.

Presidents report:
– Cornerstone has seen the facilities and will be sending bid any time now.

Committee Reports:
– Action pistol:
Randy Anderson read a report from Jesse Smith that stated the Action Pistol Jackpot shoot was rained out and postponed until Saturday Sep. 23. The Action Pistol has collected $144 since last month’s meeting, but will not be turned in until next month’s meeting, so they can use it for change at the Annul Jackpot shoot. And don’t forget about Jackpot Sat, registration starts at 8:30.

– Cowboy Action:
Nothing to report

– Shotgun:
Range coordinator has cancelled openings. Jerry Austill has volunteered to take over but wants some instruction on operation. Jim Keith will get the keys from the former coordinator.

Old Business:
– Randy Anderson will contact Keith Hall about a Spring Turkey Shoot. Anyone can start on remodel of Trap building at any time, we don’t need to wait on floor anymore and estimates are coming on block wall. We also need to consider winterization of all facilities pretty soon.

New Business:
– Shane Adams will review choices for firearm prizes for banquet. Motion was made by Marty to purchase two rifles (1 door prize and 1 raffle) and two pistols (1 raffle and 1 for incentive). Also boost budget for guns from $1200 to $1600, Todd second and vote was unanimous.

Good and Welfare:
– Mike Wade with the local Boy Scout troop presented a plaque of appreciation from the Short Grass District to Custer Rod and Gun Club for its support and donations.

No further business, motion to adjourn passed at 7:26

Custer Rod and Gun Club
Board Meeting Minutes
August 15, 2017
Spotted Eagle

Call to Order and attendance: Meeting called to order at 7:06 pm
– Attendance:Randy Anderson, Jerry Austill, Jesse Smith, Shane Adams, Todd Burch, Daniel DeLong, Jim Keith, Marty Scheid, Chris Schlepp
– Absent: Cheri Reed, Randy Hart

Reading of previous meeting minutes:
– Jesse Smith motioned “We accept last month’s minutes as posted.” The motion was seconded and passed.

Financial report: Randy Anderson read a report that Cheri Anderson sent him stating the club has $29,782.10 in the bank account.

Presidents Report:
– Randy Anderson reported Randy Hart patched the floor in the Spotted Eagle clubhouse, and Pheasants Forever wants to use the Spotted Eagle range and possibly the clubhouse for their annual youth Pheasant hunting education program.

Committee Reports:
– Action Pistol: Jesse Smith turned in $110 and reported that since the beginning of the Action Pistol Shoots, they have made a profit of $1,408.56 after all expenses.
– Cowboy Action: N/A no one present to report
– Shotgun: Jesse reported that Wes Foster’s offered to open for trap/skeet a few times per month. Wes will supply list of dates and times he is available to open, and if anyone contacts him stating they intend to shoot on any of those dates, he will open. If no one contacts him, he will not open.

Old Business:
– Spring Turkey Shoot: Randy Anderson motioned “We table the topic to next month’s meeting, but he will talk to Keith Hall to see it he would be interested in running the event.” The motion was seconded and passed.

– Spotted Eagle remodel project: After discussion, it was decided that we can start framing the bathroom, and Randy Anderson will look into the clay block offered to the club for building the vault.

– Jim Keith reported he repaired the roof on the skeet range high house. Jim spent about 9 hours working on it, spent about $100, and has receipts to turn in when the Treasurer is present.

New Business:
– Daniel DeLong motioned “We accept Wes Foster’s offer to open for trap and skeet shooting, and email the plan and dates to the club members as well as post it on the website.” The motion was seconded and passed.

– Jesse Smith motioned, “We allow Pheasants Forever to use a trap house and the clubhouse at Spotted Eagle Aug 19, Sep 9, & Sep 16th for their youth pheasants hunting instruction. And will pay the club’s standard rate for non-profits of $20 per case of clays uses. The motion was seconded and passed

– Jesse Smith reported that Scott Rehbein contacted him wanting to hold a monthly 4H/FFA trap shoot. Jesse reported that he instructed Scott to put together a detailed plan and either attend tonight’s meeting to request it’s approval, or submit it to Jesse to present at the meeting on Scott’s behalf. Jesse reported that Scott had not done either option, and Jesse had been unable to contact Scott before the meeting.

– Jesse Smith reported he didn’t see any suitable target backer boards in the shed at the Sunday Creek range, but he had found the shed left open with 1/4” sheet goods half in and half out of the shed. He didn’t know if they were steeling them or donating them, but someone apparently changed their mind halfway through and left the shed open.

Election and Nomination of Officers:
N/A

Good and Welfare:
N/A

Adjourn:
Daniel DeLong motioned, “We adjourn the meeting.” The motion seconded and passed at 7:35 PM.

Custer Rod and Gun Club
Board Meeting
July 18, 2017
Spotted Eagle

Call to order: 7:04 PM

Attendance:
Present: Randy Anderson, Jerry Austill, Jesse Smith, Cheri Reed, Shane Adams, JD Arneson, Todd Burch, Daniel DeLong, Randy Hart, Jim keith, Marty Scheid, Chris Schlepp
Absent: None

Minutes from previous meeting:
Jesse Smith motioned “We accept the minutes from the June meeting as posted on the club website.” Motion was seconded and passed.

Financial Report:
Cheri Reed reported the club has $35,442.34 in checking account. Randy Anderson reported that the club would shortly be receiving around $3,000 in bills coming from work that has been recently done at Spotted Eagle.

Presidents Report:
Randy Anderson reported the new gate lock was installed last Thursday; we should have running water in the Spotted Eagle clubhouse now; Randy serviced the Spotted Eagle lawn mower, which was pretty beat up underneath; and the club is currently at 413 memberships for 2017.

Committee Reports:
Action Pistol: Jesse Smith turned in $106 in shooting fees collected since the last meeting.
Cowboy Action: Randy Anderson reported there have only been 3 shooters participating since last Board meeting he attended.
Shotgun: Chris Schlepp turned in $56 in token fees. Jesse Smith reported Wes Foster emailed and said he would be willing to open 2 Sunday’s per month and possible 1 or 2 weekdays.

Old Business:
Spotted Eagle Remodel Project: The Board discussed the current state of the project and steps that needed to be completed next.
Friends of the NRA: Shane Adams reported he hasn’t had a chance to talk to the FNRA coordinator, Joe.

New Business:
Cheri Reed reported there was a micro-burst at Spotted Eagle this past Sunday and the roof on the skeet house was in need of repair. Jim Keith volunteered to take care of the repairs.

Jesse Smith reported we had a request via the facebook page, to hold ‘some sort of fundraiser shoot’ to help send a local child with epilepsy to Disneyland. The Board declined to hold a fundraiser for an individual person/cause but decided it may be an option for fundraising organizations/groups to run concessions at our events to raise money for their causes, however there were are no suitable events scheduled the remainder of this year.

The Board discussed the possibility of holding a shotgun ‘turkey shoot’ in the spring to promote participation in trap/skeet shooting.

Good and Welfare:
Jesse Smith reported the club received an email from Jeff Leete requesting the fan direction be reversed, in the bathroom at the rifle range; and an email from Duane Ziegler, thanking the Board for doing a great job.

Adjourn:
Todd Burch motioned “We adjour.” The motion was seconded and passed at 7:43 pm.

Custer Rod and Gun Club
Board of Directors Meeting
June 20, 2017
Spotted Eagle

Call to order: 7:01 pm

Attendance:
Present: Randy Anderson, Jesse Smith, Shane Adams, JD Arneson, Todd Burch, Daniel DeLong, Jim Keith
Absent: Jerry Austill, Cheri Reed, Randy Hart, Marty Scheid, Chris Schlepp

Minutes from Previous Meeting:
Todd Burch motioned, “We accept the May meeting minutes, as posted on the website.” The motion was seconded and passed.

Financial Report:
n/a Treasurer not present

President Report:
– Randy Anderson reported that Higgins Drilling estimated it would cost about $550 to replace the water pump in the Spotted Eagle Clubhouse’s well, which appears to be burned out. Randy motioned “We aprove hiring Higgins Drilling to replace the pump.” The motion was seconded and passed.

– Randy Anderson reported it will be about $1,200 to replace the gate lock at the rifle range with a new lock. The Board reaffirmed that there was already an approved motion to purchase a new lock. Randy said he will try taking the lock apart, changing the batteries, and cleaning it one more time before he orders the new lock.

Committees Reports:
Action Pistol:
Jesse Smith turned in $188 in Action Pistol shooter fees, and reported he had a receipt for approx $30 for supplies. He forgot the receipt and will turn it in next month.

Trap/skeet:
Chris Schlepp was not present, but Jesse Smith reported that Chris told him there has been very little participation. Most weeks it’s just Chris and one other shooter, sometime it’ just Chris. He reported that Chris was going to give it a few more weeks, and if we didn’t start getting shooters participating we will need to find someone else to open. As of yet, there have still not been any volunteers to open trap/skeet on Wed. nights and soon there will be no one for Sunday afternoons either.

Friends of the NRA Banquet:
Shane Adams reported that he spoke with the FNRA coordinator who said the club could purchase a table at their banquet for $1,450 which would include 8 seats/meals, a gun, and $500 worth of raffle tickets. This would be a way for the CR&GC to support the FNRA fundraising efforts that supply gun range and shooting sports/education grant to the local area, and the CR&GC could recoup part of the expense by raffling the table, gun, etc. at the CR&GC banquet in Jan.

After discussion, the Board thought this was probably more than the club is wanting to spend and Shane was asked to check with the FNRA to see if they could suggest a cheaper option.

Rifle Instructor Class:
Jesse Smith reported that due to heath reasons, the rifle instructor certification class is postponed until further notice, and would not be in time to hold a youth shoot this year.

FWP Hunter Safety Field Day:
Todd Burch reported the FWP Field Day held at the Spotted Eagle range on June 10th, had 28 students participate.

Concealed Carry Class:
Jesse Smith Reported that EDC, LLC. canceled the concealed carry class they had scheduled for June 10th due to the lack of enrollment.

Old Business:
Spotted Eagle remodel project:
The Board decided once the well is replaced, we will pressure wash the floor in the clubhouse, then fill the cracks and paint the floor with whatever materials Ace Hardware recommends.

Adjourn: 8:08

Custer Rod and Gun Club
Board of Directors Meeting Agenda
May 16, 2017 7:00 PM
Rifle/Pistol Range Clubhouse

1) Call to order and roll call of officers: 7:06
Present: Randy Anderson, Jerry Austill, Jesse Smith, JD Arneson, Todd Burch, Randy Hart, Jim Keith, Marty Scheid, Chris Schlepp
Absent: Cheri Reed, Shane Adams, Daniel DeLong

2) Reading of Previous Meeting Minutes:
Jesse Smith motioned, “We accept the minutes from the April meeting as posted on the website.” The motion was seconded and passed.

3) Reading of Current Financial Report:
n/a Treasurer was not present.

4) President Report:
– Gate Lock
Randy Anderson reported that the gate lock at the rifle range is not reading key cards. We have programmed a temporary combination and emailed it out to all club members who have provided an email address, as well as posted a sign on the gate with Randy’s phone number so he can give the code to anyone who did not get it. The code is temporary and will only work for a couple weeks while we repair the lock. He has contacted the lock company and is working with them to resolve diagnose and repair the problem.

Todd Burch motioned, “We authorize Randy to purchase replacement parts or a new lock which ever is cheaper.” The motion was seconded and passed.

– Gun Show use of tables
Randy reported the gun show that was held at the fairgrounds last weekend approached the club about using the club’s tables. Randy reported he rented the tables to them for $100.

– Spotted Eagle Work Day
Randy reported the stuff from the Spotted Eagle clubhouse was hauled to the dump or moved to storage. He reported the clay pigeons that the Boy Scouts were expected to move from the clubhouse to the skeet high-house, was not moved during their Camporee. Instead Cheri Reed and Kevin Anderson moved half of them last Thursday and the volunteers for the work day moved the rest of them on Saturday.

– Friends of the NRA donation request
Randy reported that Shane Adams had requested the club find a way to donate to or support the Friends of the NRA fundraiser event held in Miles City. He pointed out that while the club’s policy is not to donate cash to other organization, the Board is free to donate/support in other ways, and the FNRA has provided our club with grant funds in the past. Jesse Smith suggested we have Shane contact the FNRA and provide us with a list of options such as purchasing a table of at the dinner that includes dinner for everyone at the table and a gun raffle for that table only, and the table could be auctioned off at our club’s annual banquet.

5) Reports of Boards and Standing/Special Committees:
– Rifle/Pistol range
Jesse Smith reported that Doeden Construction did bill the club for the berm work on the pistol range, but it was only about $740 for 7+ hours of work, plus the drive both ways, and represented a substantial discount over their normal rates.

– Action Pistol
Jesse Smith reported the Action Pistol has had two shoots that have brought in $106. He has spent $91.78 on supplies and will probably spend another $150 to be stocked up for the season. To date the Action Pistol has made a profit of $1,152.05

– Cowboy Action
Randy Hart reported there was not a shoot this month, and he turned in $4 the Cowboy Action owed from last month, to Jesse Smith by leaving it in the Action Pistol cash box.

– Trap/Skeet
Chris Schlepp reported there hasn’t been a lot of activity on Sundays and he couldn’t give a report on the number of tokens sold and cash collected because the treasurer had emptied the cash/token jar already. Chris reported that he contacted John Harris and John is willing to help him open on Sundays if there is a week he can’t do it.

David McGinn reported he was willing to open on Wednesday nights starting in June.

Randy Anderson suggested we set up a group text with Chris and David, and include John Harris, John Reed, and Cheri Reed, so they can back up Chris and David if they can’t open some week. Randy said he will talk to Cheri and get David a key, as all the other openers already have a key.

– Rifle Instructor Certification
Jesse Smith reported that he has emailed Fred and the people the club are sending to the rifle instructor class, and given everyone’s email to everyone else. At this point we’re just waiting for Fred to schedule a date for the class or let the students know if they need to do anything before that.

6) Old Business:
– Spotted Eagle Clubhouse Remodel Progject
It was decided to start work on the Spotted Eagle Clubhouse by dividing up each stage of work in small groups rather than trying to get a bunch of people trying to do a bunch of work at on the same day. Randy Anderson and Jesse Smith committed to having the floor scrubbed by the end of the weekend. JD Arneson and Chris Schlepp committed to having the floor cracks/holes filled by the end of next weekend. At that time the directors will schedule a day to do the floor top coating.

7) New Business:
– Jesse Smith reported that John Reed requested permission to shorten the stock on one of the youth shotguns so we have something smaller children can use. After much discussion the Board chose to decline the request at this time.

– FWP Field Day
FWP requested to hold a Hunter Safety Field Day at the Spotted Eagle range on June 10th. JD Arneson motioned “We approve FWP to hold a Hunter Safety Field Day at Spotted Eagle on the 10th of June.” The motion was seconded and passed.

– EDC. LLC requests to hold a concealed carry class on June 10th.
Chris Schlepp motioned “We allow EDC LLC. to hold an Introduction to Concealed Carry class at the rifle range on June 10th. for the usual $100 fee.” The motion was seconded and passed.

8) Nomination and Election of Officers and Board of Directors:
– Volunteer Incentive Raffle nominations
For their participation in the rifle range work day and the Spotted Eagle work day, Jesse Smith nominated the following people to be entered in the Volunteer Incentive gun giveaway at the Annual Banquet: Chris Schlepp, Jesse Smith, Marty Scheid, Sebastian Valdivia, Jim Syring, Kristen Olson, Matt Davidson, Amber Davidson, JD Arneson, Brian Ludwig, Cheri Reed, John Reed, Todd Burch, Randy Hart, Kyle Carter, Randy Anderson, Jim Keith, Terry Haggard, David McGinn, Kevin Anderson.

9) Good and Welfare:
n/a

10) Adjourn:
Jim Keith motioned “We adjourn.” The motion was seconded and passed at 8:24pm.

Custer Rod and Gun Club
Board of Directors Meeting Mintues
April 18, 2017
Rifle/Pistol Range Clubhouse

1) Call to order and roll call of officers: 7:09 PM
Present: Jesse Smith, Cheri Reed, Shane Adams, JD Arneson, Daniel DeLong, Randy Hart, Jim Keith, Marty Scheid, Chris Schlepp
Absent: Randy Anderson, Jerry Austill, Todd Burch

2) Reading of Previous Meeting Minutes:
Jesse Smith motioned, “We accept the minutes from the March meeting, as posted on the website.” The motion was seconded and passed.

3) Reading of Current Financial Report:
Cheri Reed reported the club has $38,310.38 in the bank but haven’t paid the NRA insurance yet, which is between $2,800-$3,500.
Jim Keith motioned, “We accept the Treasurer’s report as read.” The motion was seconded and passed.

4) President Report:
N/A

5) Reports of Boards and Standing/Special Committees:
– Rifle/Pistol Range: Jesse Smith reported that Doedens spend approximately 7 hours raising the berms on the pistol bays. Jesse reported that he made sure they had the address to send the bill to, but the front end loader operator indicated that he thought they might just donate the work. Cheri Reed reported that we haven’t received a bill.

– Shotgun Range: Chris Schlepp reported he has been opening the shotgun range for the past 3 Sundays. They have sold 50 chips. He will turn in money collected at the next month’s meeting.

– Cowboy Action: Randy Hart reported they had 6 shooters at the March shoot. He turned in $8 but still owes the club another $4.

– Rifle Instructor Certification: Jesse Smith reported that out of the people who responded to the club’s email looking for people interested in being certified in exchange for teaching the Youth .22 class for three years, he selected the four people who where the most willing and able to take the class and commit to the 3 year requirement. Chris Schlepp indicated that some other people had already contacted Fred Tetschner directly about the class. The Board decided by consensus that Jesse would send a list of the four people who the club is paying for, to Fred, and anyone else Fred accepts in the class is up to Fred to collect payment for as he sees fit.

6) Old Business:
– Rifle range work day:
The Board discussed the items they would like to accomplish during the work day planned for the rifle/pistol range on April 29th. Projects include:
* reset the culvert across the west entrance to the pistol bays, replace with longer pipe
* repair steel targets on the 200 yard range (need welder)
* replace backer boards (need bailing wire & drill)
* possibly install pipe over gate entrance (talk to Randy Anderson to see what we need)
* replace broken chains on steel targets with rubber belts (need bolts, washers, wrenches, drill)
* repair/weld 25 yard target frame
* build new berms with tires behind 25 and 50 yard targets (need tires, rebar)

Jesse Smith motioned, “We approve a $100 budget to feed everyone BBQ and drinks during the work day.” The motion was seconded and passed.

– Spotted Eagle Work day:
The Board discussed the items they would like to accomplish during the work day planned for the Spotted Eagle range on May 13th. Projects include:
* Empty clubhouse, items either go to storage or the dump (have enough trailers planned, but need volunteers to move items)
* Demo last remaining wall and haul demo materials to dump
* fix floor cracks (will get sealer/crack fill as needed on work day)
* fix benches and shotgun racks (need lumber, hole saws, screws, drills)
* paint trap houses white (Cheri Reed will pick up paint, brushes, rollers, etc.)
* spray weeds
* fix mower tires
* mow grass
* spray for bees
* change blade on mower

7) New Business:
– Boy Scout Camporee: John Reed clarified that the Boy Scouts will pay replacement cost of for any clay pigeons they use during their May 5th-7th camporee.

– Jesse Smith reported the Steel Challenge style targets on the pistol bays are almost impossible to remove from the receivers set in the ground. Jesse motioned “We approve a budget up to a maximum of $500, to build 20 new target stands to replace the receivers currently holding the Steel targets in the pistol bays, and that could also be used for Action Pistol target stands.” The motion was seconded and passed.

– Jesse Smith reported that Marshal Haferkamp offered the club 4 or 5 wool bales to be used as archery targets. Jesse reported that Ken Boschee advised him that he would suggest the club pass on the offer. The Board concurred with Ken’s assessment and agreed to pass on the offer.

8) Nomination and Election of Officers and Board of Directors:
N/A

9) Good and Welfare:
– Daniel Delong reported he entered the club in a drawing to win 10 electronic targets from CMP.

10) Adjourn:
Jesse Smith motioned, “We adjourn the meeting.” The motion was seconded and passed at 8:18 PM

Custer Rod and Gun Club
Board Meeting
March 21, 2017
VFW
7:00 PM

Attendance:
Present: Randy Anderson, Jerry Austill, Jesse Smith, Cheri Reed, Shane Adams, JD Arneson, Todd Burch, Randy Hart, Jim Keith, Chris Schlepp
Absent: Daniel DeLong, Marty Scheid

Reading of Previous Meeting Minutes:
Jesse Smith motioned, “We accept the minutes from the February meeting as posted on the website.” The motion was seconded and passed.

Reading of current Financial Report:
Cheri Reed reported the club has $39,877.78 in the bank as of Feb. 28th, and Randy Anderson just gave her about $120 in membership checks checks that haven’t been deposited yet.

President Report:
N/A

Report of Boards and Standing/Special Committees:
– Jesse Smith reported that he called Doedens about raising the berms on the pistol range but the weather turned off and they haven’t called him back yet. He will call them again.

– Randy Hart reported the Cowboy Action shoot wasn’t held in March due to schedule conflicts.

Old Business:
– Spotted Eagle Remodel
By consensus The Board scheduled a work day at Spotted Eagle for May 13th, with the intention to empty everything out of the clubhouse, remove the last wall, and level floor.

New Business:
n/a

Nomination and elections of Officers and Board of Directors:
n/a

Good and Welfare:
– A representative from Boy Scouts troop 208 requested to use the Spotted Eagle range the 1st weekend in May for a Boy Scout camp out and getting the kids badges in trap shooting, archery, etc.

Cheri Reed motioned “We allow the Boy Scouts to use the Spotted Eagle trap range, archery range, trap throwers air rifles, and shotguns, May 5th-7th.” The motion was seconded and passed.

– John Bradley the Eastern Montana Field Rep for Montana Wildlife Federation (MWF) addressed The Board and thanked the club for the $200 donation approved by the members at the Annual Meeting. He spoke for approx 20 minutes on some of the MWF’s key issues. Which included Science based wildlife management, Defense of Public Lands from transfer to state or private holding, Restore Habitat Montana to full funding. He also wanted everyone to know that their website, montanawildlife.org has a bill tracker for wildlife related bills and the progress they are making in Congress. John also stated the MWF are working to revamp their Affiliate Club Membership program to decrease membership fees and possibly change their newsletter to mostly online only.

Adjourn:
Chris Schlepp motioned, “We adjourn.” The motion was seconded and passed at 8:16 PM

Custer Rod and Gun Club
Board Meeting Minutes
2/21/17
VFW

Call to order: 7:04 PM

Attendance:
Present: Randy Anderson, Jerry Austill, Jesse Smith, Shane Adams, JD Arneson, Todd Burch, Daniel DeLong, Randy Hart, Marty Scheid
Absent: Cheri Reed, Jim Keith, Chris Schlepp

Reading of Previous Minutes:
Jesse Smith motioned, “We approve the minutes from the Dec. meeting as posted on the website.” The motion was seconded and passed.

Treasurer’s Financial Report:
Randy Anderson reported that Treasurer Cheri Reed was out of town but was sending a financial report to the meeting with John Reed. John was not present and Randy Anderson reported that Cheri had reported at the Annual meeting that we had approx. $17,000 in the bank, Jesse Smith transferred $6,859.22 from the PayPal account to checking account, and Randy Anderson had turned in to Cheri Reed about $2,000 in checks since the Annual Meeting. So we should have around $25,000 in the bank.

President’s Report:
Randy Anderson reported the club was at 380 members as of right now. Last year we finished the year with 395. There are 190 gate key cards that have not been returned or paid for. He also reported that he contacted the lock company, they expanded our lock software so it will hold more cards. He has already issued 25 of the new cards just bought, for new club members.

Good and Welfare:
Jesse Blankenship addressed The Board and reported his intention to build a Cowboy Action range on his property in Moon Creek, where the props will not be vandalized and can be left up all the time. He proposed holding the club’s monthly SASS Cowboy Action shoot at his new range, if the club’s insurance will cover it.
Randy Anderson motioned, “We authorize Jesse Blankenship to move the monthly cowboy shoots, which will be approved by the board on a monthly basis, to the shooting range he’s building on his property, pending approval by our insurance.” The motion was seconded, and passed.

Committee Reports:
– Randy Anderson reported that Cheri told him the Annual meeting cost the club about $400 after the raffle income was subtracted from the meeting and prize expenses.

– Todd Burch motioned, “We book the MC Town and Country Club for the 2018 annual meeting.” The motion was seconded, and passed.

– Jesse Smith reported he still needs to contact Doeden Construction to schedule them to raise the berms on the pistol bays.

Old Business:
– Spotted Eagle Remodel: Randy Anderson will check on prices for purchasing a storage shed to store clay pigeons in, which could be used to store the items from the clubhouse while we work in the clubhouse.

– Rifle Instructor Certifications: Jesse Smith reported there have been about six people interested in becoming instructors. Also he has spoke with Fred Tetschner about the certification class.Fred said he will hold the class sometime this Spring, but hasn’t picked a date yet, and will need to know how many will be attending the class so he can order student packets. The Board instructed Jesse to coordinate with the volunteers and Fred to make the arrangements for the club to pay for 3 volunteer’s tuitions.

New Business:
-2017 Board Meeting Schedule: The Board decided they will hold March meeting at the VFW as previously scheduled, then due to the remodel work at the Spotted Eagle Clubhouse, starting with the April meeting, all future Board meetings will be held at the Rifle Range clubhouse until further notice.

– Review of annual expenditures and establishment of emergency fund:
Jesse Smith motioned “We go through the check book and establish what the club’s annual expenses average, not including expansion or building projects. Then starting in 2018 we deposit 1/3 of that amount into one the club’s CDs, each February of the next 3 years (2018, 2019, 2020). The money is to be held as an emergency fund in case of financial miscalculations or a sudden drop in membership renewals, etc.” The motion was seconded and passed.

– Hunter Safety use of the Spotted Eagle range: Todd Burch motioned “We allow FWP to hold their Hunter Safety program at the Spotted Eagle range Feb. 26th”. The motion was Seconded, passed.

– Rifle Range Work Day: The Board decided to hold a work day at the riffle range on April 29th. Randy will advertise for volunteers on the radio, and Jesse will advertise online.

Adjourn:
Randy Anderson motioned to adjourn. The motions was seconded and passed at 8:29 PM

The Custer Rod and Gun Club will hold our monthly Meeting of the Board of Directors, on the third Tuesday of each month, from February through December, at 7:00 PM. The location of each meeting can be found below:

2017 Meetings of the Board of Directors
February 21, 2017 – VFW Club 119 N. 6th St.
March 21, 2017 – VFW Club 119 N. 6th St.
April 18, 2017 – Sunday Creek Rifle Range
May 16, 2017 – Sunday Creek Rifle Range
June 20, 2017 – Spotted Eagle Clubhouse
July 18, 2017 – Spotted Eagle Clubhouse
August 15, 2017 – Spotted Eagle Clubhouse
September 19, 2017 – Spotted Eagle Clubhouse
October 17, 2017 – Sunday Creek Rifle Range
November 21, 2017 – VFW Club 119. N. 6th St
December 19, 2017 – VFW Club 119. N. 6th St

Annual Membership Meeting and Banquet
January 20, 2017 – Miles City Town and Country Club

Though these are Board meetings*, and only members of the Board of Director have a vote on motions at these meetings, all club members are encouraged to attend these meetings, and will be provided opportunity to speak at these meetings if they desire. The Board always seeks the opinion of club members.

* Annual Membership Meeting is open to motions from all club members present.

Custer Rod and Gun Club
Membership Meeting Minutes
January 21, 2017
Miles City Town and Country Club

Meeting Called to Order: 7:12 PM

Marty Scheid lead the club in the Pledge of Allegiance.

Roll call of officers:
Present: Randy Anderson, Jesse Smith, Cheri Reed, Shane Adams, Todd Burch, Daniel DeLong, Randy Hart, Jim Keith, Marty Scheid, Chris Schlepp
Not Present: Ty Rainey, Larry Hudson
Total attendance approximately 87 people.

Reading of Previous Meeting Minutes:
Jesse Smith motioned, “We accept the minutes from last year’s meeting as posted on the website.” The motion was seconded and passed.

Reading of Current Financial Report:
Cheri reported the club has $17,152.94 in the checking account, which doesn’t include any money taken in at tonight’s meeting or memberships paid through PayPal. Cheri also reported that we have two CDs. One with a balance of $2,304.72 which will renew at an interest rate of .25%. The other is at US Bank, has a balance of $2,304.54 and is also set to renew at an interest rate of .25
Debra Smith motioned, “We accept the financial report as read.” The motion was seconded, and passed.

President Report:
– Club memberships
Randy Anderson reported the Board changed the club Bylaws to extended the deadline for club members to renew their memberships until the 15th of Feb. each year but no renewal will be accepted after Feb. 15, only new memberships, and new memberships can not be purchased by a member who is delinquent in renewing their membership, until they either turn in their gate key card for the riffle range, or pay the $25 lost card fee. Otherwise they will have to wait until Dec. 1st to renew for the following year.

Keith Hall pointed out that he believed the change needed to be voted on by the club members in order to be a permanent change to the Bylaws.
Lee Wankel motioned “We approve the change made by the Board to the Bylaws to revise the club’s Bylaws Article 1, Section 1, Sub-Section C to read, “C) Membership renewals will be sold December 1 through February 15 at which time no further renewals will be sold for the remainder of the year. New memberships will be sold online throughout the year, only to applicants who have never been a member before. The club may, at it’s discretion, host a limited number of staffed “Range Days” where the public can attend for a fee per firearm.”” The motion was seconded and passed.

Randy Anderson reported the club was at 245 paid members before the annual meeting, and 2016 memberships were only down 65 people since the decline of the oil work in the area.

– Spotted Eagle Clubhouse
Randy Anderson reported the Board had approved a budget of $8,000 to renovate the inside of the Spotted Eagle clubhouse including replacing the bathroom and plumbing, refinishing the floor, and possible replacing the back room with a vault. He asked the members if they would like Board to expand the project to include a covered patio outside as well. Kathy Kaiser motioned, “We increase the budget and expand the project to include a covered patio on Spotted Eagle clubhouse.” The motion was seconded and passed.

Reports of Boards and Standing/Special Committees:
– Rifle Range
Jesse Smith reported the club held a work day in June where they painted the shed by the clubhouse, painted the shooting benches on the 200 yard range, and corrected the drainage so the new bathroom septic tank doesn’t flood again. He reported there’s been a lot of vandalism on the steel targets with people shooting up the frame instead of the targets, and people shooting armor piercing and rifle/carbine cartridges on the pistol targets leaving holes and dangerous dimples. He reported they have installed a couple signs with safety/range rules, and the pistol bays are to be pistol or shotgun only.

Jesse reported the Board has passed a motion to hire a dirt contractor to increase the height of the pistol bay berms as soon as the weather improves, now that they have had time to settle since their initial construction.

Jesse also reported that he has been approached by several people wanting the club to offer 3-Gun or other types of shooting events not currently offered. Jesse reported that he has never seen the Board turn down a request to start a new activity, as long as someone is willing to volunteer to organize and run the event.

– Action Pistol
Jesse Smith reported the Action Pistol shoots have averaged between 15-24 shooters each week, and over the 4 years it’s been running has collected just over $4,000, spent just under $3,000 and profited $1,137.83

– .22 Youth Shoot
Keith Hall requested members thank Cabelas for donating 5,000 rounds of .22 for the youth shoots.

– Cowboy Action Shooting
Randy Hart reported the Cowboy Action Shooting attendance has been pretty slow last year but if anyone wants to try it, it’s the 3rd Saturday of every month, and they are very accommodating with new shooters, they don’t require period costumes, etc. that other SASS shoots do.

– Shotgun Shooting
Jesse Smith Reported that one of the two trap throwers is working normal, the other one is still not oscillating but he didn’t think anyone had been working on it in several months. He reported that the club made a big push to get revitalize participation in the weekly trap/skeet shoots, starting the first of Aug. 2016. He said they had volunteers committed to opening the range every Wednesday and started with 12-15 shooters which quickly dropped to about 6 each week. Eventually they went 4 weeks straight without a single shooter showing up, and just canceled the shotgun shooting because the volunteers didn’t want to commit to showing up if there were no shooters participating. He reported that there were rumors that there were people interested in starting a league in the Spring, and the Board would make another push to get it going again in the Spring.

Cheri Reed reported that the club may need to take apart the trap thrower that is not working correctly, and ship parts of it to the manufacturer to work on it.

Randy Anderson asked if someone had equipment to move snow at Spotted Eagle so the melt water doesn’t flood the trap houses again. Chris Schlepp volunteered to do it with his tractor and blade. Cheri Reed motioned, “We reimburse Chris Schlep for his fuel to plow snow on the trap range.” The motion was seconded and passed.

Old Business:
Randy Anderson motioned “We approve the change made by the Board to the Bylaws to amend the club’s Bylaws, Article 1, Section 1, Sub-Section B; to read, “B) A member’s spouse, and children (under 18 years of age) will have the use of the club as an associate member with all the privileges of the club, with the member present and responsible for them. They will not have a vote and cannot hold an office as an associate member. All associate members will be accompanied by the member.”” The motion was seconded and passed.

New Business:
– Certified Rifle Instructors
Debra Smith motioned, “The club pay for the books and fees to certify rifle instructors who agree to a 3 year commitment to teach the club’s .22 Youth Shoots.” The motion was seconded and passed.

– Club Contribution Incentive
Randy Anderson motioned, “The club initiate a volunteer incentive program where Board members and Committee chairs submit names, on a monthly basis, of members who have contributed to the club, to be put in a drawing to win a gun which will be purchased by the club and drawn for at each annual meeting.” The motion was seconded, and passed.

– HID card recovery
Randy Anderson reported he is unable to program the new batch of HID cards in the rifle range gate lock. He is worried the lock may not accept more cards, and we may need to recover the HID cards from delinquent members who have not returned their cards.

Randy Anderson motioned, “If necessary, or dictated by lock manufacturer that we need to recover HID cards, we proceed with Main Street Business collections to recover delinquent cards.” The motion was seconded, and passed.

Nomination and Election of Officers and Board of Directors:
Randy Anderson reported the following members have been nominated during the banquet, to fill the following 2 year positions:

Jerry Austill, and Jess Blankenship for Vice-President, currently held by Ty Rainey
Jesse Smith for Club Secretary, currently held by Jesse Smith
Shane Adams for the Board of Director position currently held by Shane Adams
Daniel DeLong for the Board of Director position currently held by Daniel DeLong)
J.D. Arneson for the Board of Director position currently held by Larry Hudson)
Chris Schlepp for the Board of Director position currently held by Chris Schlepp)

All nominees accepted the nominations except Jess Blankenship who declined. Randy then called for more nominations from the floor. There were no additional nominations made. Keith Hall motioned, “We elect all unopposed nominees unanimously.” The motion was seconded and passed.

Good and Welfare:
– VFW Flag Project donation request
Randy Anderson reported he received a request from the VFW for a $50 donation to their flag project that places American flags around town on holidays. Jim Bastian motioned, “We donate $50 to the VFW flag project.” The motion was seconded, and passed.

– Montana Wildlife Federation donation request
Randy Anderson reported the MWF sent a request for donations. He explained the Board does not sign on to political letters/petitions MWF sends to lawmakers because we have club members on both sides of most of the issues and we can’t speak for all club members.

Fred Tetschner motion, “We donate $200 to the MWF.” The motion was seconded, and passed.

– Door Prizes and Raffle Items
Cheri Reed drew the winners of the door prize and other raffle items.
John Reisler won the Door Prize which was a Henery .22 lever action rifle.
John Riesler won the Savage .17 HMR rifle.
Penny Hart won the Glock 19 9mm pistol.
Jim Keith won accommodations for 8 days & 7 nights in Cancun Mexico

Other raffle prize winners included:
Shane Adams, Randy Anderson, Chris Schlepp, Clinton Meidinger, Dave Nation, Brian Kinneman, & Teresa Scheid

Adjourn:
Randy Anderson motioned to adjourn. The motion was seconded, and passed at 9:09 PM.